What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Catalyst Physical Therapy?
Are you friendly, organized, and passionate about helping people? Do you love creating smooth systems and making things run like clockwork? We’re looking for a Part-Time Administrative Assistant/Receptionist to join our growing team at Catalyst Physical Therapy, a small, patient-centered clinic specializing in pelvic health and orthopedic care.
About Us:
At Catalyst Physical Therapy, we believe in treating the whole person, not just symptoms. Our patients are active, motivated adults—many of them women navigating pregnancy, postpartum, or chronic issues—and they come to us seeking answers, support, and high-quality care. We’re a private-pay clinic, which means we can take the time to truly listen and help our patients heal without rushing.
Your Role:
You’ll be the first point of contact for patients, playing a vital role in creating a welcoming, smooth, and supportive experience from the very first phone call. You’ll help manage the day-to-day operations that keep the clinic running strong behind the scenes.
Responsibilities include:
- Answering phones and responding to voicemails and emails
- Scheduling and rescheduling patients
- Communicating clearly and compassionately with current and potential patients
- Collecting payments and managing invoices
- Assisting with clinic organization and administrative tasks
- Light cleaning and tidying of clinic space
- Supporting marketing tasks
Ideal Candidate:
- Previous administrative or customer service experience (preferred but not required)
- Experience in sales (preferred but not required)
- Organized, reliable, and detail-oriented
- Ability to maintain patient confidentiality and speak to patients about sensitive health information professionally
- Excellent time management
- Ability to work independently and as part of a team
- Excellent communicator—both in writing and on the phone
- Friendly, warm, compassionate, and professional
- Tech-savvy and comfortable learning scheduling and invoicing systems
- Excited to be part of a growing mission-driven clinic that empowers women and supports whole-person healing
Position Details:
- Part-time (15 hours/week, flexible hours with potential for growth)
- On-site position in Tucson, AZ
- Starting pay: $15–$20/hour DOE
If you’re ready to be part of a team that’s changing lives and making healthcare more human, we’d love to hear from you!
To apply, please send a brief cover letter and resume explaining why you’re interested in joining our team to info@catalyst-physicaltherapy.com with the subject line “Administrative Assistant Application”.
Catalyst Physical Therapy is an equal opportunity employer committed to creating an inclusive workplace for all qualified applicants.
Questions? Call us at 520-222-6928
Job Type: Part-time
Pay: $15.00 - $20.00 per hour
Expected hours: 15 per week
Benefits:
- Flexible schedule
Schedule:
- No nights
- No weekends
Work Location: In person
Salary : $15 - $20