What are the responsibilities and job description for the Assistant Site Coordinator, Expanded Learning position at Catalyst Family?
Job Details
Description
The Assistant Site Coordinator supports the Site Coordinator in the overall management of an after-school program site, ensuring high-quality programming, staff support, and student engagement. This role helps maintain a positive, structured, and safe learning environment while assisting in day-to-day operations, administrative duties, and instructional oversight. The Assistant Site Coordinator is a leadership position designed for individuals with a passion for youth development, team collaboration, and the ability to balance mentoring, supervision, and administrative tasks in a dynamic after-school setting.
Essential Job Functions
Education The MINIMUM formal relevant education required by the position.
Schedule: Monday - Friday, 11am - 6pm
What We Offer
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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Description
The Assistant Site Coordinator supports the Site Coordinator in the overall management of an after-school program site, ensuring high-quality programming, staff support, and student engagement. This role helps maintain a positive, structured, and safe learning environment while assisting in day-to-day operations, administrative duties, and instructional oversight. The Assistant Site Coordinator is a leadership position designed for individuals with a passion for youth development, team collaboration, and the ability to balance mentoring, supervision, and administrative tasks in a dynamic after-school setting.
Essential Job Functions
- Assists the Site Coordinator in the supervision and coaching of instructor staff and volunteers
- Provides on-the-floor leadership, modeling best practices in student engagement, classroom management, and curriculum delivery
- Supports staff scheduling, timekeeping, and requesting substitute coverage when necessary
- Facilitates small group staff meetings or check-ins in coordination with the Site Coordinator
- Leads program activities as needed, including academic support, enrichment, and recreation
- Helps maintain accurate student attendance records and daily logs
- Supports curriculum organization and assists in lesson planning preparation
- Tracks and reports program supplies usage; assists in inventory and basic purchasing tasks under Site Coordinator’s direction
- Maintains compliance documentation related to staff, students, and site safety
- Serves as the primary point of contact in the absence of the Site Coordinator, ensuring consistent and effective communication with school administrators, faculty, parents, community partners, and Expanded Learning leadership to support program continuity, address concerns, and uphold site expectations
- Provides regular updates to the Site Coordinator on student behavior, staff performance, and program operations
- Assists with family engagement events and community partnerships at the site
- Ensures all staff adhere to child supervision, safety, and ratio policies
- Helps ensure alignment with district and state regulations related to expanded learning programs
- Participates in regular professional development, training, and all required certifications
- Supports implementation of positive behavior guidance and conflict resolution techniques
Education The MINIMUM formal relevant education required by the position.
- High School Diploma
- Must meet school district’s requirements for a Paraprofessional (based on district in which job is offered—requirements vary district to district).
- Minimum of 1 year of experience working in expanded learning or youth development and supporting instruction or delivering activities in a structured group setting.
- Strong verbal and written communication skills.
- Ability to multitask and stay organized in a fast-paced environment.
- Excellent interpersonal skills with both youth and adults.
- Proactive problem-solving and conflict resolution skills.
- Proficient in Microsoft Office (i.e. Outlook, Excel, Word) and basic digital tools.
- Must be flexible, team oriented, child focused, and wanted to make a difference in children's lives.
- Able to receive and implement constructive feedback.
Schedule: Monday - Friday, 11am - 6pm
What We Offer
- Medical, Dental, and Vision Benefits
- Long-Term Disability (LTD) employer paid coverage
- 401(k) Retirement plan and Employee Assistance Program (EAP)
- Personal Health Advocate
- Paid vacation, sick time, and holidays
- Education Reimbursement Program
- Commuter pre-tax benefit
- Discounted childcare
- Access to the Calm app
- Tickets at Work employee discounts
- Be constantly in a learning and growth process with training and professional growth advisory
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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.