Executive Assistant

Catalyst Connect is a premier Zoho consulting and implementation partner, helping businesses streamline their operations through custom CRM, portal, and automation solutions. ZPortals, one of our flagship SaaS products, extends this mission by providing seamless client portal integrations for Zoho applications, helping organizations deliver better client experiences and operational efficiency.

We are seeking a highly motivated and tech-savvy Executive Assistant to support the CEO across both Catalyst Connect and ZPortals. This role offers a unique opportunity to gain hands-on experience in business operations, sales, and marketing within a rapidly growing technology company.

Initially, the position will focus on administrative support and shadowing the CEO to understand the business, but it is designed to evolve into a specialized Sales or Marketing role based on performance, interests, and company needs.

Administrative & Operational Support

• Shadow the CEO to learn daily operations, workflows, and decision-making processes.
• Manage day-to-day administrative tasks including scheduling, email correspondence, and task coordination.
• Pick up and manage mail, deposit checks, and scan/upload documents into internal systems.
• Assign tasks and track deliverables across teams through project management tools.
• Maintain confidentiality and ensure efficient communication between departments.

Sales & Marketing Support

• Assist with lead generation, CRM updates, and prospect follow-ups.
• Help coordinate marketing campaigns, webinars, and social media activities.
• Conduct research on prospective clients, competitors, and market trends.
• Draft client communications, proposals, and marketing collateral.
• Support sales reporting, analytics, and follow-through on new opportunities.

• Bachelor’s degree preferred (Business, Marketing, or related field ideal).
• 1–3 years of professional experience in administrative, sales, or marketing roles.
• Exceptional organizational and communication skills—both written and verbal.
• Highly proficient with technology (Google Workspace, CRMs, Zoho products, or similar tools).
• Self-starter who takes initiative and thrives in a fast-paced, evolving environment.
• Strong attention to detail with the ability to manage multiple priorities.
• Reliable transportation for in-person tasks (mail pickup, bank deposits, etc.).

• Career Growth: This role is a launchpad into a long-term career in sales or marketing.
• Exposure: Work directly with the CEO on strategic initiatives across two fast-growing tech companies.
• Flexibility: Hybrid schedule with a mix of remote and in-person collaboration.
• Culture: Small, dynamic team that values innovation, autonomy, and continuous learning.
  

• Job Type: Full-time (Hybrid: 2–3 days in person, remainder remote)
• Location: Tucson, Arizona
• Compensation: Commensurate with experience
• Start Date: Immediate