What are the responsibilities and job description for the Executive Assistant position at Catalent?
About Site
Our Tampa, Florida office serves as Catalent’s global corporate headquarters, supporting leadership direction and enterprise-wide operations across its worldwide network. The office is located in downtown Tampa, approximately 15 minutes from Tampa International Airport (TPA).
Position Summary
We have an opportunity for an Executive Assistant to join our team and provide proactive administrative support to senior executives. In this role, you will manage complex calendars, coordinate travel, and prepare executive-level materials. You will also support meetings and act as a key liaison across leadership teams. This position requires strong organizational skills and the ability to adapt to changing priorities.
Location: Tampa, FL
100% Onsite
The Role
- Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
- Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
- Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
- Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
- Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
- Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
- Process and reconcile travel and expense reports using Concur
- 5% annual travel expectations
- Other duties as assigned
The Candidate
Minimum Requirements
- High school diploma or equivalent required
- Minimum of three years’ experience supporting senior leaders in an executive assistant role
- Willingness to work extended hours or overtime as business needs
- Reliable transportation
- Individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds
Preferred Skills & Background
- College degree
- Experience in a corporate or highly regulated environment (pharmaceutical or life sciences experience)
Why You Should Join Catalent
- Competitive Paid Time Off plus 8 paid holidays
- Medical, dental, and vision coverage options
- Generous 401(k) match
- Tuition reimbursement
Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.
personal initiative. dynamic pace. meaningful work.
Visit Catalent Careers to explore career opportunities.
Catalent is an Equal Opportunity Employer, including disability and veterans.
If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to DisabilityAccommodations@catalent.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.
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