Program Coordinator for Agency & School Partners

Community Access to the Arts (CATA)

Program Coordinator for Agency & School Partners

Full-Time. 40 hours per week, Monday-Friday 9-5pm Reports to the team of three Program Directors.

Salary Range: $55,000 - $62,000 annually -

Organization:

Located in Great Barrington, MA, Community Access to the Arts (CATA) is an innovative nonprofit that nurtures and celebrates the creativity of people with disabilities. For over 30 years CATA has been a trailblazer in artistic inclusion. CATA boasts a beautiful new building, robust community partnerships, dynamic programs, strong equity initiatives, exceptional financial planning, and loyal donor retention. In CATA's powerful arts programs, children, teens, and adults with disabilities explore new interests and express themselves creatively, developing personally and artistically through dance, theater, singing, drumming, juggling, painting, yoga, creative writing, and more. Their vibrant work is showcased in CATA's public events– performances, readings, and art exhibits, presented in collaboration with premier cultural institutions in the Berkshires including The Clark Art Institute, Shakespeare & Company, and The Mount. CATA has been recognized for its groundbreaking work through the Massachusetts Cultural Council Commonwealth Award, NEPM Arts & Humanities Award, Mass Nonprofit Network Excellence Award, 1Berkshire Trendsetter Award, and the Barr-Klarman Massachusetts Arts Initiative. ​​Learn more at www.cataarts.org.

Opportunity:

CATA seeks a highly organized, motivated, and detail-oriented professional ready to make a difference at our innovative arts organization. This is an exceptional opportunity for someone with strong administrative skills, a keen attention to detail, and a commitment to using their talents to create broad community impact.

The CATA Program Coordinator balances meticulous attention to detail with an understanding and excitement for CATA's broader mission and goals. Working within the program department's management structure, the Coordinator supports the smooth execution of daily operations and program activities for an organization with 60 program partners and a staff of 20 faculty artists. They play a key role in managing complex calendars, coordinating schedules among faculty and program partners, and ensuring that logistical details align seamlessly with program objectives.

The ideal candidate excels at project management, administration, and communication, and takes initiative to anticipate needs, solve problems, and maintain clarity in a fast-paced environment.

Key Responsibilities:

• Work with Program Directors to coordinate and schedule a robust, interconnected slate of arts workshops and experiences for people with disabilities, in alignment with partner needs, participant interests, and CATA's strategic goals, focusing especially on CATA's off-site programs in schools, agencies, and day programs.
• Create and maintain key documents including program schedules and calendars that optimize faculty time, invoicing spreadsheets that track payments, and more, ensuring that all information is up-to-date and accurate.
• With excellent attention to detail, communicate reliably and effectively with CATA stakeholders including faculty, program partners, artists and families: Coordinate program logistics and details, convey time-sensitive updates and schedule changes, prepare and distribute program-related mailings and other material.
• Track and maintain program-related data with accuracy and efficiency, including contact information and program metrics, and support clear communication of program information with other departments, including fundraising, communications, and finance.
• Support, prepare, and participate hands-on at CATA art exhibits, performances, and other programs and help strategically plan and implement top-notch accessibility resources for our artists and audiences.
• Draft other correspondence and written materials as assigned, with scrupulous attention to detail and proofreading.
• Other duties as assigned, including modest schlepping

Qualifications:

• Bachelor's degree or equivalent work experience
• 4 or more years of relevant work experience, preferably for a nonprofit or other organization with strong partnerships and relationships
• Excellent computer skills. Must be highly proficient in MS Office Suite, MS Word, Excel, Google Docs, Google Sheets, Zoom, and other standard office software. Proficiency with calendar software and systems preferred.
• Demonstrated ability to take initiative, problem-solve, and meet deadlines while also working effectively within a management structure and following direction from supervisors
• Receptive to feedback and able to apply guidance to improve work processes and outcomes
• Demonstrated experience coordinating complex schedules, managing logistics, and supporting program delivery
• Ability to relate to a diverse range of people, exercise cultural competence and inclusion, and commit to deeper learning and professional development on accessibility, inclusion, and racial and social justice
• Excellent organizational skills with strong attention to detail and ability to juggle multiple projects, prioritize tasks, and shift direction when needed
• Must have reliable transportation to Great Barrington, MA and be available to work in person

Personal Characteristics

• You are professional, creative, resourceful, and can work independently and as a member of a team.
• You have impeccable administrative skills, the ability to create complex schedules, and the capacity to maintain a variety of calendars, schedules, and tracking documents consistently and accurately.
• You have the ability to solve practical problems, establish priorities, and accomplish tasks in order of importance, and you're comfortable receiving feedback on your work.
• You are flexible, adapt easily to a fast-moving environment with changing priorities, and are at ease working with tight deadlines. Your friends and colleagues think of you as unflappable and not easily rattled.
• You are a positive, outgoing person with effective relationship-building skills. You recognize the importance of engaging diverse communities and you know how to create a welcoming, respectful, and inclusive environment when you interact with people.
• You have a solid work ethic with proven reliability and dependability, and you demonstrate thoughtfulness, sound judgment, and discretion in regard to sensitive matters and confidential information.

Compensation

The Program Coordinator is a full-time, non-exempt position. Starting salary is commensurate with relevant experience, within the framework of the organization's operating budget, and in the range of $55,000 - $62,000 annually. Additionally, CATA's excellent benefits package includes:

• 100% employer-paid health & dental insurance premiums for employees (retroactively effective to hire date)
• Family health and dental packages
• Retirement savings program of 401k plan with 4% employer match
• Generous paid vacation (two weeks in first year increasing to three weeks after second year, plus separate sick time) with Paid holidays including all federal holidays plus days before and after Thanksgiving; three extra December days, two floating religious holidays, birthday holiday, and additional generous office closures throughout the year
• Short- and long-term disability coverage; Life insurance; Paid family leave; Mileage reimbursement for qualifying travel
• CATA is a qualified employer under the PSLF federal student loan forgiveness plan
• Dedicated training to develop teaching skills, including trauma-informed teaching, diversity, equity, inclusion, and accessibility, and autism-informed training, plus the opportunity to apply for funds to support your individual professional development
• Invitations to special events and programs
• Active participation in a mission driven organization with a positive and inclusive work culture and a strong impact on the community

How To Apply: Candidates should send a resume and a cover letter that describes how their qualifications and experience match the need. Apply here: https://www.applicantpro.com/openings/cataarts/jobs

All inquiries and materials will be confidential.

Apply by: Friday, January 9th, 2026

Salary : $55,000 - $62,000