What are the responsibilities and job description for the Administrative Assistant II position at CAT?
TEAM UP WITH US!
The Administrative Assistant II is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.
DO YOU HAVE WHAT IT TAKES?
WHAT YOU'LL DO:
- Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer.
- Compose and type routine correspondence.
- Answer and screen manager's telephone calls; arrange conference calls.
- Coordinate manager’s schedule and make appointments.
- Greet scheduled visitors and directs to appropriate area or person.
- Arrange and coordinate travel schedules and reservations.
- Conduct research; compile and type statistical reports.
- Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings.
- Make copies of correspondence or other printed materials.
- Prepare outgoing mail and correspondence, including e-mail and faxes.
- Order and maintain supplies, and arrange for equipment maintenance.
WHAT YOU'LL NEED:
- High school diploma or general education degree (GED); or one to three years of related experience and/or training; or an equivalent combination of education and experience.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of organization.
- Knowledge of MS Office Suite software
WHY WORK WITH US?
- We like to take care of business and have fun doing it!
- We offer health, dental, vision, life, and more as a comprehensive benefits package.
- Don’t you want to work with awesome people?
IMPORTANT INFORMATION:
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and distance vision.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Required travel up to 10%.
This position is not considered a safety sensitive position.
The Job description is subject to change by the employer as the needs of the employer and requirements of the job change.
EEO/AA