Part-time Development Assistant

Description

 Job Title:  Development Assistant

Reports to: Communications and Development Director  

Objective: The development assistant provides administrative support to the development department with special attention given to gift processing and maintenance of the donor database. They will also assist with monthly reconciliation and annual accounting, and perform other administrative tasks as needed.

Position Type and Hours: Part-time non-exempt, hourly. Approx. 15-20 hours/week, depending on the needs of the organization. 

Duties & Responsibilities:

Database Administration/Gift Processing (50% of time) 

• Input donor and constituent information and donation information into donor database, ensuring accurate and timely processing on donations (checks, cash, credit cards, wire transfers, in-kind, etc.). 
• Assist with receipting and timely acknowledgement of donations by exporting donation receipts and other gift reports; alert the development officer when daily gift entry is complete and gifts are ready to be acknowledged.
• Create and generate various reports and mailing lists by gathering and combining data from donor databases, auction/event software programs, and other data systems. 
• Assist with general database auditing and maintenance; fixing error and updating donor information as needed. 

Clerical/Other Duties (50% of time)

• Manage all aspects of the annual CAT Calendar fundraiser by preparing for, tracking, and fulfilling online orders as well as coordinating off-site sales.
• Assist with monthly accounting reconciliation by preparing monthly accounting reports and assisting the development and accounting teams with researching reconciliation issues. 
• Assist with writing and updating department standard operating procedures.
• Perform other clerical duties as needed, such as assisting with department-related copying, filing, document preparation, etc. 

Knowledge, Skills, Abilities:

Knowledge 

• Data entry best practices
• Database administration 
• Computer programs, including Microsoft Office (Excel is a must), Google Suite, DonorPerfect, Square

Skills

• Communicate effectively verbally and in writing
• Prioritize tasks to meet deadlines 
• Ability to work independently with minimal direction or supervision
• Manage details 
• Input data precisely
• Analyze and solve problems effectively 
• Remain organized and punctual
• Operate standard office equipment, including computers, copy machines, telephone systems  

Abilities 

• Maintain donor confidentiality 
• Creatively solve challenging problems
• Able to follow written instructions or procedures  
• Minimal animal handling
• Cash handling

Qualifications and Experience: 

Necessary

• High school diploma or equivalent 
• Data entry experience
• Proficiency in Microsoft Office programs--Excel is required

Preferred 

• 1 years of database/data entry experience 

Mental Effort: This position has regular variation in tasks, but most are routine and repeated. The job holder must also manage details, changing priorities, and workflow interruptions. 

Physical Requirements and Work Environment: 

Physical Requirements

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

• Move and/or transport items up to 10 pounds (assisted or unassisted)
• Remain stationary for long periods of time
• Position oneself at various levels to successfully carry out the essential functions of the job
• Provide direct animal care including feeding, watering, cleaning litter boxes, and other animal handling
• Disinfect and sanitize using agents such as bleach and/or Rescue®
• Communicate effectively with other staff, volunteers, clients, and members of the public by email, phone, or in-person
• Navigate the shelter and building
• Read and keep accurate records/files
• Work on a computer and use various software programs
• Operate office equipment such as a copy and fax machine, printer, scanner, and multi-line telephone 

Work Environment

Work in this position is performed within an office setting onsite at the animal shelter with some ability for partial remote work. Typically the work environment is well-protected and free from hazards or obstacles. Job conditions are usually comfortable, with only minimal issues of confinement, temperature change, noise, smell, interactions of a disagreeable nature, exposure to contagious zoonotic disease, emotional taxation due to the nature of animal welfare, etc. Job conditions are occasionally uncomfortable relative to noise, temperature, smell, and/or dirty conditions. With that said, the worker may be occasionally exposed to the following: 

• Distressed animals that put the worker at risk for injuries such as bites and scratches
• Animal urine, animal feces, animal vomit, animal blood, animal fur
• Medications used to treat animals
• Disinfecting agents such as bleach and Rescue®

Pay Range: Position starts at $21-23/hour 

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an “at-will” relationship.

 Please note: There are required screener questions for this position that will replace the requirement for a Cover Letter. 

Salary : $21 - $23