SCALE HOUSE CLERK / BILLING & OFFICE ASSISTANT

Olde Yankee Inc. is seeking a dependable and motivated Scale House Clerk / Billing & Office Assistant to join our team at our Southwest Philadelphia location, conveniently located near the Passyunk Bridge.

This is a great opportunity for someone looking to gain valuable experience in office administration, billing, QuickBooks, customer service, and the construction/materials industry.

We are willing to train the right candidate!

We are looking for someone with a positive attitude, strong work ethic, team-player mentality, and willingness to learn. We believe in promoting from within and providing employees with opportunities to take on additional responsibilities and grow their careers.

What's Our Work Environment Like?

Olde Yankee Inc. is a growing, family-owned and operated company. We strive to maintain a welcoming, comfortable, and supportive work environment where employees can learn, grow, and take ownership of their responsibilities.

Management encourages employees to become confident and independent in their positions while providing support and opportunities to learn new skills and take on additional projects.

Responsibilities

The Scale House Clerk is responsible for assisting customers and truck drivers entering and leaving our facility to dump recycled building materials or purchase construction materials.

Daily responsibilities include:

• Operating truck scale and scale software
• Weighing incoming and outgoing trucks
• Preparing and processing scale tickets
• Entering customer, truck, material, and transaction information accurately
• Processing billing based on scale tickets and materials purchased
• Assisting with Accounts Receivable
• Processing incoming customer payments
• Reviewing accounts and identifying billing discrepancies
• Assisting with collections and outstanding invoices
• Sending invoices, statements, and payment reminders
• Contacting customers regarding account balances when necessary
• Handling cash, checks, credit cards, and other customer payments
• Assisting customers and drivers at the front counter
• Providing friendly and professional customer service
• Answering incoming telephone calls
• Assisting customers with questions regarding materials, dumping, purchases, and accounts
• Performing data entry and maintaining accurate records
• Filing, scanning, copying, faxing, and general office administration
• Communicating with drivers, customers, dispatch, yard personnel, and management
• Assisting with additional office and administrative projects as needed

Requirements

Candidates should have:

• Valid Driver's License
• Reliable transportation
• Strong computer and data-entry skills
• Microsoft Office experience
• Cash handling/register experience
• Customer service experience
• Ability to communicate professionally in person and over the telephone
• Strong attention to detail and organizational skills
• Ability to multitask in a busy environment
• Ability to work independently while also being part of a team
• Ability to lift up to 50 lbs. when necessary
• Ability to stand and/or walk for portions of the workday

Preferred Experience

Experience in any of the following is a plus:

• QuickBooks
• Accounts Receivable
• Billing
• Collections
• Truck scale or scale software
• Construction, recycling, trucking, aggregate, or building-material industries

Previous truck scale experience is NOT required. We are willing to train the right candidate.

Schedule

Full-Time

Monday through Friday
7:30 AM – 3:30 PM

NO WEEKENDS!

Location

Southwest Philadelphia, PA
Conveniently located near the Passyunk Bridge

Benefits

Olde Yankee Inc. offers a competitive benefits package that includes:

• Health Insurance
• Vision Insurance
• Dental Insurance
• 401(k)
• 401(k) Company Match
• Life Insurance
• Disability Insurance
• AFLAC Coverage
• Paid Vacation
• Paid Personal/Sick Time
• Paid Holidays
• Paid Training
• Annual Pay Increases
• Opportunities for Advancement
• Additional employee benefits

Why Join Olde Yankee?

We're looking for someone who wants more than just a job. This position provides the opportunity to gain hands-on experience in QuickBooks, billing, accounts receivable, customer service, scale operations, construction materials, and general business administration.

As our company continues to grow, we want our employees to grow with us.

We love to promote from within!

Job Type: Full-time
Work Location: In person

Experience Preferred:

• Money/Cash Handling: 2 years
• Billing: 2 years
• Data Entry: 2 years
• Customer Service: 1 year
• QuickBooks: 1 year
• Accounts Receivable: 1–2 years
• Truck Scale: 1 year (preferred, not required)
• Construction/Building Materials Industry: 1 year (preferred, not required)

License/Certification:

• Driver's License (Required)

Olde Yankee Inc. is a family-owned and operated ready-mix concrete company proudly serving Philadelphia and the surrounding Delaware Valley. Since 2004, we have grown from a single dry-batch plant into an established concrete producer with multiple locations, a large fleet of front-discharge concrete mixers, and the equipment and capabilities to serve both commercial and residential projects.

Our continued growth is built on reliability, quality, customer service, and a hardworking team. We operate and maintain our own fleet of concrete mixer trucks, tri-axles, heavy equipment, and support vehicles, allowing our employees to play an important role in keeping our operation moving every day.

At Castor Materials, we value dependable employees, long-term relationships, and people who take pride in their work. As a family-owned company, we strive to provide a workplace where employees are recognized for their contributions and have opportunities to grow with the company.