Closing & Construction Coordinator

Are you looking for an exciting and fulfilling career with one of the Best Employers in Ohio? If you’d like to join a team of dedicated associates in a collaborative work environment where there’s always something exciting happening – think ice cream trucks, summer cookouts, onsite yoga, holiday parties, paid time off to go to Kings Island and so much more – you found the right place with CASTO.

CASTO has been recognized as a best place to work ten times, a healthy employer eight times, and even named a healthiest employer in America. We have an exceptional team, outstanding benefits including paid volunteer time and a robust incentive-based wellness program, an innovative environment, and a supportive company culture, so you can understand why the average tenure of our associates is more than 10 years!

BASIC FUNCTION:

This role supports Construction & Development including Acquisition & Disposition with minor roles in Leasing and Property Management of the Casto Cary office and requires a multifaceted person with Commercial Real Estate Paralegal experience. The ideal candidate will be self-motivated, able to work in a fast-paced environment, and proactive in anticipating deadlines and work needed to meet various departmental objections.

This role also shares responsibilities in day-to day office operations when needed, including answering the main-phone, office supplies etc.

CONSTRUCTION AND DEVELOPMENT DUTIES:

• Draft and finalize AIA contracts and exhibits, coordinating review of same with outside counsel as-needed
• Draft and finalize AIA Change Orders
• Prepare, update and maintain Budget Tracking Spreadsheet in Excel to track all invoices received for a construction project
• Code vendor invoices pursuant to accounts-payable requirements, obtain preliminary internal approval and coordinate payment of same with Corporate Accounting
• Process Pay-Applications received from General Contractor
• Review and track lien waivers received from general contractor
• Maintain communication with General Contractor and vendors regarding status of invoice payment
• Support corporate accounting with draw preparation
• Prepare Professional Services Agreement for vendors on Construction projects – drafting may involve Vendor’s negotiation of terms and conditions requiring engagement of outside counsel to negotiate final agreement
• Knowledge of Certificate of Insurance necessary to obtain COIs for all contracted construction vendors
• Track and maintain Certificates of Insurance for active construction projects
• Assist Tenant Coordinator on tenant improvement packages and facilitating payment of Tenant Improvement Allowance
• Analyze and Abstract Tenant Leases to prepare Abstract of Construction Deadlines and Landlord Notice requirements
• Draft Tenant notifications pertaining to delivery and construction as required pursuant to Lease
• Maintain construction forms data base for professional services agreement(s) for multiple states, coordinating review of same with in-house counsel or outside counsel as necessary
• Conduct Secretary of State business name searches in connection with contract preparation

ACQUISITION & DISPOSITION:

• Draft Letters of Intent
• Conduct GIS and limited title research as may be required in connection with property acquisition
• Draft Purchase and Sale Agreements and Amendments as may be required; coordinate review of same with outside counsel
• Facilitate Escrow Agent Engagement and Coordinate Earnest Money Deposits
• Abstract Purchase and Sale Agreement Deadlines upon execution of same
• Calendar Purchase and Sale Agreement Deadlines and track deadlines
• Order Title and Survey
• Review and analyze Title Commitment; Summarize title and survey matters impacting development
• Assist with resolution of title matters and communicate with outside counsel as needed to achieve optimal resolution
• Coordinate closing with outside counsel and escrow agent
• Review Closing Statement received from escrow agent to ensure accuracy
• Conduct UCC Searches with the NC Secretary of State as may be required in connection with tenant default
• Assist Financing Department with coordinating review and signature to lender required documents

PROPERTY MANAGEMENT:

• Assist Property Manager(s) with review and analysis of Lease terms pertaining to sign rights, insurance requirements, and other terms as needed
• Assist with Construction related tasks pertaining to capital or large scale improvements
• Draft tenant notice letters in connection with internal entity transfers, property acquisition or disposition
• Assist with utility matters in connection with property transition from development to property management

SKILLS:

• Ideal candidate will have Commercial Real Estate experience; certified paralegal is preferred
• Must have excellent computer and typing skills
• Have proficient knowledge of Microsoft Word, Excel
• Possess ability to learn internal systems including Adobe, MRI, Salesforce, AX, Nexus and AIA
• Be well organized and detail-oriented
• Must communicate professionally and be able to interact and communicate with individuals at all levels in the organization
• Must be able to handle sensitive and confidential situations
• Must be able to work in a fast-paced environment and multi-task
• Must be self-motivated and able to operate well independently as well as in a group setting

Job Type: Full-time

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Experience:

• Commercial Real Estate: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Ability to Commute:

• Cary, NC 27511 (Required)

Ability to Relocate:

• Cary, NC 27511: Relocate before starting work (Required)

Work Location: In person

Salary : $75,000 - $80,000