What are the responsibilities and job description for the Construction Admin - Accounting position at Castlewood Custom Builders?
Job Summary
FIRST MONTH OF TRAINING IS CONDUCTED IN MARTINSBURG WV
PERMANENT POSITION IS IN BETHESDA MD
Construction Administrator/General Office Support
Castlewood Custom Builders is seeking a highly detail-oriented and experienced Construction Administrator to support our growing portfolio of high-end custom homes. This role is critical to maintaining the financial integrity of our projects, ensuring timely and accurate processing of vendor and subcontractor payments, and supporting our internal project teams.
We are a custom builder delivering $1M–$3M homes, and we’re looking for someone who understands the pace, complexity, and accountability that comes with that level of work.
Key Responsibilities
- Assist with processing high-volume accounts payable across multiple custom home projects
- Accurately code and enter invoices into Buildertrend and QuickBooks Desktop, aligned with job cost structures
- Review and match invoices against contracts, purchase orders, and approved selections/allowances
- Coordinate and track lien waivers, W9s, and subcontractor compliance documentation
- Coordinate utility disconnects and permits
- Assist with credit card reconciliations and expense tracking
- Communicate directly with vendors and subcontractors to resolve discrepancies and maintain strong relationships
- Support project managers and the selections team with real-time cost tracking and payment status
- Required Qualifications
- 3 years of general office support / accounts payable experience is a plus
- Proficiency in QuickBooks Desktop
- Experience managing subcontractor payments and compliance documentation
- High level of accuracy, organization, and attention to detail
- Ability to manage multiple projects and deadlines in a fast-paced environment
- Proficiency in Excel and/or Google Sheets
Preferred Qualifications
- Experience with Buildertrend
- QuickBooks Desktop experience
- Background working with custom home builders or high-end residential construction
- Experience managing multiple jobs or entities simultaneously
What We Offer
- Competitive salary based on experience
- Health benefits, PTO, and 401K match
- Daily provided lunch
- Long-term growth opportunity within a stable and respected custom home builder
- A collaborative, team-oriented environment with direct involvement in high-quality residential projects
Schedule
- Full-time, Monday–Friday 7am-4pm or 9am-5pm
- In-office position
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Application Question(s):
- How many years experience do you have in Quickbooks Desktop? (NOT QBO)
Education:
- Associate (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person
Salary : $50,000