What are the responsibilities and job description for the Administrative Assistant position at CASES?
Job Title: Administrative Assistant
Job Summary:
The Administrative Assistant role is to provide a variety of administrative support to the Education, Career, & Enrichment Department programs. The administrative Assistant will report to the Team Leader of ACES and have additional support from the ECE on-site supervisors. This position also fills in as reception while also providing administrative front desk support. Creating a welcoming environment for all participants and visitors is vital.
While this is administrative position, we function as a team, and all staff members work to support our mission with our youth. All Staff interact with our young people.
Shift Hours: This position is full-time Monday – Friday from 9:00 AM - 5:00 PM
Salary: The salary for this role is $47,800 per year
Location Address: 4West, 125th Street New York, NY 10027. Our office is easily accessible by public transportation.
Workplace Flexibility: On-site - For roles that are 100% in-office/in-person
What You Will Be Doing:
- Update program scheduling calendars to support ECE leadership & Staff.
- Manager daily petty cash and carfare distribution for participants and staff.
- Maintain and update program materials, forms, and office supplies.
- Process invoices as needed.
- Provide front desk reception, welcoming staff, clients, and visitors.
- Support leadership from the department with administrative tasks including but not expense reports, ordering of supplies and food, planning trips, data entry, etc.
- Participate in team meetings, take minutes and circulate to team members.
- Plan and organize special celebrations and recreational activities.
- Participate in external and internal trainings to support professional development.
- Engage with participants in a kind and compassionate manner.
- Participate in trainings to support professional development.
- Engage in weekly supervision.
What We Are Looking For:
- Highly organized with attention to detail
- Ability to work with finance to manage cash and carfare effectively
- Commitment to communication via email
- Mastery in Microsoft Office Suites particularly Microsoft Excel
- An understanding that our participants and team members have complex experiences that show up in different ways
Preferred Skills/Qualifications:
- Knowledge of the criminal/juvenile justice system or youth development a plus
- Fluency in Spanish
Employee Benefits:
CASES cares about employee wellbeing, and we offer a comprehensive benefits package to support you and your family, including:
- Medical
- Dental
- Vision
- Vacation and Paid Time Off – starting at 25 days-off annually
- 12 Paid Holidays per year
- Retirement 403b Competitive matching up to 6%
- Employee Referral Program
- Visit www.cases.org/careers/ to learn more about benefits offered by the CASES
Our Values
At CASES, we like to move with PURPOSE, which reflects our values:
PEOPLE| Hold people’s stories with dignity
UNITY| Commit to a shared mission
RESPECT| Celebrate the strength of diversity
PROGRESS| Always work to improve
OPTIMIZE| Make the best use of resources
SOLUTIONS| Work together to solve problems
EMPATHY| Seek to understand others
Although we would love to learn about the skills of every candidate, only selected candidates that are selected will receive a response. We encourage you to apply for any position(s) you feel you are qualified for.
CASES is proud to be an Equal Opportunity Employer. Employment with CASES is based solely on qualifications and competence for a particular position without regard to race, color, ethnic or national origin, age, religion, creed, gender, sexual orientation, disability, or marital, military, or citizenship status. We also actively recruit individuals with prior involvement in the criminal legal system.
Monday - Friday, 9am to 5pm
35 hours per week excluding breaks
Salary : $47,800