Accounts Payable Specialist

Position Summary:

We are seeking a detail-oriented experienced Accounts Payable Specialist to join our team. This role is responsible for managing the full cycle of accounts payable, from vendor setup and invoice processing to payment execution. The ideal candidate is highly organized, meets deadlines consistently, and communicates effectively across teams.

Key Responsibilities:

Accounts Payable

• Process and upload invoices into the DocuWare system, including purchase order and expense invoices
• Ensure accurate general ledger coding and proper approval workflows
• Adhere to standardized AP procedures and internal controls
• Complete monthly AP close within two business days after month-end

Vendor Management

• Set up and maintain vendor records, including W-9s and required documentation
• Provide sales tax exemption certificates when applicable
• Reconcile vendor statements, resolve discrepancies, and ensure timely use or refund of credits
• Monitor vendor terms and credit limits
• Communicate professionally and promptly with vendors and internal teams

Cash Management

• Process vendor payments through the Lansa system
• Monitor and manage timing of automatic payments
• Ensure timely and accurate posting of payments

Audit, Tax & Compliance

• Prepare documentation for year-end audits and semi-annual bank audits
• Collect W-9 forms and assist with issuing 1099s

Qualifications:

What We’re Looking For:

• Self-motivated professional who thrives in a remote work environment
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication and collaboration skills
• Adaptability and willingness to support new system implementations