Administrative Assistant (Receptionist)

Job Summary

We are seeking a dynamic and organized Administrative Assistant (Receptionist) to join our team! In this vital role, you will be the welcoming face of our organization, providing exceptional front desk support and ensuring smooth office operations. Your proactive approach, excellent communication skills, and technical proficiency will help create a positive environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Our client is seeking a professional and organized Administrative Assistant/Receptionist to provide front desk coverage and administrative support during a leave of absence. This is an excellent opportunity for someone who enjoys a fast-paced office environment and interacting with employees, executives, and visitors.

Key Responsibilities:

• - Greet visitors and answer/rout incoming calls
• - Provide administrative support to executive leadership
• - Manage calendars, meeting coordination, filing, scanning, and correspondence
• - Assist with expense reporting, travel documentation, and data entry
• - Coordinate office supplies, mail, shipping, and conference room setup
• - Support company events, employee recognition programs, and internal communications
• - Maintain front desk operations and ensure a professional office environment
• - Assist with special projects and additional administrative tasks as needed

Requirements

• Proven experience in office management or administrative support roles, ideally with front desk or medical receptionist background
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with spreadsheets and data entry
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional communication skills, including phone communication and customer support experience
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience with QuickBooks accounting software is a plus for handling basic financial transactions
• Demonstrated professionalism in phone etiquette, proofreading, and client communication
• Ability to manage time effectively while prioritizing tasks to maximize productivity

Join us to be part of a dedicated team that values professionalism, efficiency, and exceptional service. This role offers an engaging environment where your organizational talents will shine while supporting daily office functions. We are committed to fostering a positive workplace where your skills grow and your contributions make a real impact!

Pay: $22.00 - $26.00 per hour

Benefits:

• Dental insurance

Work Location: In person

Salary : $22 - $26