What are the responsibilities and job description for the Administrative Assistant (Various Departments) position at Cascade Management?
About Us
Rate of Pay: $16.00-17.00
Schedule: Monday-Friday (8am-5pm)
Hours: 40 Full-time
Location: Corporate office, Tigard, OR
Benefits: Medical, Dental, Vision, Rx, PTO, 11 Paid Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program. Accident/Cancer Plan, Medical and Dependent Care Flex Benefit
* Salary is typically hired between minimum and midpoint of salary range depending on experience and any rent benefit adjustments.
Cascade Management, Inc. and its principals began providing property and asset management services in 1974. We continue to manage the majority of properties from our original portfolio, which has grown substantially over time. Through our growth, the commitment to our properties, owners and employees remains fundamental to our values.
Cascade Management’s Service Model is the foundation of everything we do and is expected to be upheld every day you come to work. Our Service Model represents the most important behaviors and actions to ensure a stakeholder interaction is positive every time. As an integral part of the Cascade team, all members are expected to carry out our Service Model of Friendly, Helpful, Knowledgeable, Respectful, and Responsive.
Essential Functions and Responsibilities
The Administrative Assistant provides general office and employee support, assisting in daily office needs and managing our company’s general administrative duties. The Administrative Assistant should ensure the efficient and smooth day-to- day operation of our office. Essential Duties and Responsibilities:
Maintain the order and cleanliness of all conference rooms, training room, mail room, employee breakroom, and all vacant offices.*
Responsible for supporting mail distribution and flow of correspondence.* Responsible for daily distribution of faxes that are received.*
Repurpose, requisition, restock, and inventory office supplies and equipment for employee use.* Assist executives in handling requests and questions from Chief Business Development and Marketing Officer and CEO. Maintain contact database. Coordinate and maintain records for telephones and parking. Coordinate requests for information and data.* Support corporate functions by providing meals and refreshments, as requested.* Coordinate the maintenance of office equipment.* Develop and maintain filing systems, as directed.* Perform other clerical duties such as photocopying, faxing, filing, collating, etc. as assigned.* Schedule and coordinate meetings, appointments, and travel arrangements for Chief Business Development and Marketing Officer and CEO.* Act in the capacity as a receptionist. Answer telephones and direct the caller to the appropriate extension. Greet, sign in, and direct visitors as needed. Prepare and modify documents including correspondence, reports, drafts, memos, and emails. Coordinate apparel and name tag orders.* Support occupancy reporting process, as needed.* Coordinate the maintenance of corporate and company statistics such as client, vendor, and property information, etc.* Support office supply orders using appropriate supply vendor.* Prepare forms as necessary. Take meeting notes.
Communicate effectively with all callers, clients, staff and visitors. Schedule and organize potential meetings. *
Run errands as requested by Chief Business Development and Marketing Officer or CEO. Perform other duties as assigned by Chief Business Development and Marketing Officer or CEO.
Regular and reliable attendance during scheduled hours*
*Essential Functions
Qualifications and Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Education
High school diploma or general education degree (GED); or one to two (1-2) years administrative experience and/or training; or equivalent combination of education and experience.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Salary : $16 - $17
