Prevention Services Division Manager

Education/Experience/Training:

• Bachelor’s degree in nursing and two (2) years of progressively responsible administrative experience including supervision and management, policy development, program planning and evaluation.
• Must have strong public health disease prevention and control orientation. 

Certifications:

• Must possess a current license to practice nursing in the State of Montana
• Valid Montana driver’s license or the ability to obtain within thirty (30) days of hire.
• NOTICE: AS A HEALTH CARE FACILITY PURSUANT TO MCA § 50-5-101, THE CITY COUNTY HEALTH DEPARTMENT IMPLEMENTS REASONABLE ACCOMODATION MEASURES TO PROTECT THE SAFETY AND HEALTH OF EMPLOYEES, PATIENTS, VISITORS, AND OTHER PERSONS FROM COMMUNICABLE DISEASES. EMPLOYEES WHO DO NOT MEET AN EXEMPTION, WILL BE REQUIRED TO HAVE CERTAIN VACCINATIONS AND IMMUNIZATIONS OR WEAR A MASK.

Job Summary:

The Prevention Services Division Manager (PSDM) at the Cascade City-County Health Department (CCHD) performs administrative, supervisory, budgetary, and technical duties in overseeing, planning, coordinating and implementing the Prevention Services Division (PSD) chronic and communicable disease prevention and control programs and activities. PSD programs include, but are not limited to, immunizations, communicable disease surveillance, investigation and control, human immunodeficiency virus (HIV) prevention and case management, sexually transmitted disease (STD) control, tuberculosis (TB) control, Public Health Emergency Preparedness (PHEP), worksite health, breast and cervical health and daycare activities; working collaboratively with the Montana Department of Public Health and Human Services (DPHHS) and other federal, state and local agencies to carry out PSD programs in accordance with all regulatory requirements. The PSDM is responsible for the oversight and coordination of revenue cycle management for the immunizations program and provides analysis of revenues, payer and patient mix and financial projections. The PSDM actively engages with the CCHD Leadership team to support a well-functioning agency by assisting in the development of plans, protocols, and procedures for the CCHD; accreditation coordination and performance management and other duties or projects as required or assigned to accomplish the overall objectives and mission of the CCHD. The PSDM has frequent contact with the public, local, State and Federal grantors, and community partners.

Essential Job Duties and Responsibilities:

Coordinates communicable disease surveillance, investigation, and control activities; Coordinates chronic disease prevention / health promotion programs and activities; Collects data, compiles accurate statistical information, and prepares accurate records and reports; Ensures program effectiveness by periodic review, evaluation and planning; Oversees scheduling of communicable disease and immunization staff to maintain continuity of services Ensures CCHD, HIPAA, County, state and federal privacy and security laws, rules, policies, guidelines and practices compliance; Ensures that written program procedures are in place and kept current for all chronic and communicable disease programs; Monitors the q uality assurance process as relates to chronic and communicable disease prevention programs; Maintains positive communication and relationships with community agencies to promote coordination of services and professional inter-agency communication; Contributes to a work environment that encourages positive staff morale and motivation, commitment and team building with the PSD and with other CCHD staff and programs; Manages PSD programs in accordance with regulatory authority and in collaboration with the Health Officer, Cascade County Board of Health and Cascade County Attorney; Manages PSD budgets in accordance with Cascade County policies, CCHD protocols and as required under specific contracts. Ensures programs do not exceed established budgets and manage funds as good stewards of taxpayer dollars; Oversees and supports clinical support specialists in medical billing and coordination between Big Sky Billing or other vendors to ensure timely and accurate medical billing practices; Coordinates with the CCHD Medical Director to provide medical direction and orders for all immunizations/screening procedures; Oversees and coordinates revenue cycle management for the immunizations program and provides analysis of revenues, payer and patient mix and financial projections; Ensures PSD contract deliverables and reporting requirements are met; Participates in applying for grant funding including budget development; Adheres to all Cascade County and CCHD policies, protocols and procedures; Adheres to the organization’s mission and vision and acts in line with the values identified by the agency. Assigns, supervises, reviews and monitors employee work including quality, efficiency and productivity; Responds to and resolves staff questions, job-related and technical difficulties and concerns; Understands and supports a team approach, cooperates with and supports co-workers, speaks candidly with peers and fosters open dialogue. Creates a feeling of belonging on the team and holds self and team accountable to those behaviors. Works with people of all ages with diverse backgrounds and lifestyles in a nonjudgmental and empathetic manner. Manages day to day PSD activities including resolution of difficult issues that arise where management intervention is needed; Participates in personnel recruitment and selection; Develops, revises and updates PSD programs, protocols and procedures to align with regulatory requirements and regulatory changes in a continual effort of quality improvement; Page 2 of 2 Ensures that PSD staff are adequately trained in PS programs and work assignments as part of workforce development and provide ongoing training opportunities to maintain licensure, competence in their performance in the changing PS landscape and staff satisfaction of current positions; Develops and applies the Emergency Response Guide (ERG) and public health preparedness activities; Maintains positive communication and relationships with community agencies that fosters a respected image of CCHD as a fair, reliable and helpful resource promoting the vision and mission of the agency with programs and practices that promote a healthy environment; Assists in field work where needed, rabies bite investigations, emergency response and communicable disease investigations; Enforces violations relating to public and disease prevention laws and regulations in collaboration with PSD staff, the Health Officer and the County Attorney as needed; Works closely with local, state and federal stakeholder agencies to ensure effective communication and coordination of activities conducted in the Pastepots monthly to local Board of Health and to Board of County Commissioners as needed; Actively participates in Leadership Team meetings and supports management and agency goals that may include, but are not limited to, promoting positive work culture, achieving Public Health Accreditation, implementing the agency strategic plan, supporting workforce development, providing input to the Community Health Improvement Plan and emergency response training and participation in exercises and incidents; Provides assistance and support to the Health Officer in the assessment and monitoring of health factors in Cascade County and the development of strategic to effectively address and communicate health issues to the public; Provides official and unofficial input to state agencies when administrative rule changes are taking place; Updates Board of Health and Board of County Commissioners on legislative changes that impact PSD programs; Coordinates with CCHD Communications Officer in preparing educational materials, public presentations and maintaining current website information; Embodies and embraces public health principals; Performs other duties or projects as required or assigned to accomplish the objectives of the position.

Knowledge and understanding of: Theories, principles and practices of disease prevention and control, including biology, microbiology, chemistry and public health; Program management skills including management of contracts, budgets and resources, program assessment and quality improvement, team building, employee management and discipline, time management, general human resource practices; Montana Code Annotated and Administrative Rules of Montana; HIPAA and applicable state privacy laws; PSD regulations and enforcement; Principles and practices of disease prevention and control and control regulations; Practices and techniques of research, data collection and analysis used in disease prevention study and monitoring; Public health community resources, public health state and federal partners and resources; Cultural awareness and sensitivity, and how our own cultural beliefs, values, and customs may shape our decisions and behaviors.

Skills in: Organizational, supervisory skills and time management Effective oral and written communication and interpersonal skills. Analytical and problem-solving abilities; Administrative and financial program planning, implementation, management and evaluation including reporting and record management. Comprehending a budget and managing program resources. Building and promoting a positive, cohesive and effective team and work environment; Independent decision making and problem solving. Developing and participating in community partnerships and coalitions. Establishing and maintaining effective work relationships with internal and external stakeholders. Microsoft Word, Excel, Outlook, Publisher, PowerPoint.