Office Administrator

Purpose

· To provide varied administrative & clerical support to the Senior Pastor, office staff, and church volunteers.

· To facilitate and manage appropriate and timely communication within the Church and to the community as needed.

Duties & Responsibilities

• Answer telephone calls using a multi-line phone system, including transferring calls to the appropriate person(s), after taking down detailed information to provide the best assistance.
• Welcome visitors to the church office, including contacting the appropriate person(s) who may be able to better assist them, if needed.
• Provide varied administrative and clerical support, as well as facilitate appropriate and timely communication within the Church and to the community, using the following method(s):
• Preparation of weekly worship and any special service bulletins and announcements.
• Preparation of our monthly in detail Cascadian newsletter which is both printed and emailed and preparation of a shorter weekly enewsletter.
• Preparation and sending of Constant Contact group e-mail(s).
• Developing and posting special event flyers – both physical and digital
• Updating and maintaining Church bulletin boards, printed and online calendars.
• Scheduling events and reserving Cascade Christian Church rooms / buildings. Being the primary organizer of the church calendar. This includes weekly going through the door schedule
• Helping groups who are using the space with our building use agreement and work with facilities supervisor to make sure spaces are prepared correctly
• Promoting Church and community events using Facebook, Instagram, and other social media.
• Reviewing weekly worship attendance sheets and noting changes in personal information provided.
• Recruiting and scheduling volunteers for Sunday worship and other help as needed.
• Recruiting, scheduling, and training volunteers to assist in the church office by answering telephones, greeting visitors, folding bulletins, and working on special projects.
• Keeping our membership database up to date. Recording all weddings, funerals, baptisms, affirmations of faith, new church membership, and ordinations in the Pastoral Record book, and in Breeze database.
• Providing support for annual church meeting, including preparation of pledge cards and mailing(s) for yearly Stewardship Campaign.
• Providing support for special projects
• Maintaining the list of veterans
• Performing general office tasks including development of Power Point presentations, assembling Church Visitor Welcome Packets, refilling postage, ordering office supplies, ordering funeral and seasonal flowers, etc.
• Other task(s) may be assigned by the Senior Pastor.

Qualifications

· A Christian believer who is spiritually sound, and committed to the church’s vision, leadership, and congregation.

· Demonstrated varied administrative and clerical skills, including the use of office equipment such as telephones, copiers, etc.

· Demonstrated understanding of appropriate and timely communication in the world we live in today, including the use of various platforms of social media.

· Demonstrated skills at creating designs using Canva for bulletins and posters that are visually appealing and using Constant Contact for group emails.

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Paid time off

Application Question(s):

• Are you able to communicate well with people using technology (i.e. computers and phones)? Do you have skills at personal communication, such as speaking one-on-one, or writing hand-written notes?

Are you familiar with using Canva and ConstantContact?

Education:

• High school or equivalent (Preferred)

Experience:

• administrative and clerical: 1 year (Preferred)

Work Location: In person

Salary : $20 - $22