What are the responsibilities and job description for the Outreach Coordinator position at CASA of the 8th Judicial District?
Specific Duties
1. Coordinate volunteer recruitment (area events) and training activities.
2. Screen and interact with all prospective volunteers.
3. Maintain volunteer personal file from application to certification.
4. Coordinate and attend all volunteer training and schedule all training alongside the Executive Director
5. Co-facilitate volunteer training sessions alongside Executive Director.
6. Disseminate all potential in-service opportunities to volunteers and maintain a monthly record of all training courses offered
7. Keep a running list of background and fingerprinting recertification due dates.
8. Assist Executive Director with development of the CASA training manual and all training materials.
9. Maintain list of CASA volunteers and their In-Service hours in paper files and on the CasaManager database system.
10. Follow up with potential CASA volunteers
11. Maintain list of potential CASA volunteers and distribution list.
12.Attend staff meetings.
13.Request and follow up on reference checks for all new volunteers and Board members
14. Volunteer Recognition
15.Produce and submit two newsletter articles for each newsletter.
16.Produce and distribute 6 newsletters each year.
14.Attend court if or when necessary.
15.Enter volunteer demographics in CasaManager.
16.Enter volunteer monthly hours and activities in CasaManager.
17.Plan volunteer appreciation gatherings in December and April.
18.Assist Executive Director with annual OJA audit.
19.Assist with and maintain Board files
20.Assist with and maintain the volunteer and background section of Staff files
21.Assist with social media (recruitment efforts)
22.Assist with volunteers if requested by Executive Director
23.Assist with program fundraisers
24.Assist with annual Geary volunteer evaluations if requested
25.Maintain and promote the lending library
26.Track and enter all staff in-service hours
27.Properly maintain and destroy old volunteer, Board, and staff files in accordance to the policy to include maintaining a program Excel sheet.
28. Maintain Volunteer Advocate Transportation files and paperwork
29.Maintain cleanliness of CASA office and CASA supplies in basement.
30. Maintain an inventory of all program items in Junction City
31.Must be able to lift up to 25 pounds at times
32. Travel to Morris County office once a week to maintain child files and recruit in that area.
33. Other duties as requested by the Executive Director and/or Board of Directors
Knowledge or Experience:
- Understanding of the foster care system, Department of Children and Families, court, and/or Court Appointed Special Advocates
- Public speaking experience
- Familiarity with data entry
- Strong organizational, verbal and written skills are considered a priority.
- Must be a self-motivator.
- Ability to work cooperatively and effectively with different types of personalities a must.
- Basic computer skills required.
Minimum Qualifications / Experience:
- Volunteer Management, Teaching, Public Speaking, and working with Non-Profit Organizations preferred.
- Proficiency in Microsoft Word, Publisher, PowerPoint, and Excel
- Must be at least 21 years old
- High school diploma or GED
- Ability to lift 25 pounds
- Clerical support experience
- Ability to maintain and project a professional image for the program to the community, including dependability and punctuality
- Ability to initiate contacts to further the program mission
- Must sign releases for and pass all required background checks, including a Motor Vehicle Record (MVR) check
- Maintain liability insurance on vehicle
- Ability to maintain confidentiality
Job Type: Full-time
Pay: $15.50 - $16.00 per hour
Salary : $16 - $16