What are the responsibilities and job description for the Administrative Assistant - Abilene, TX position at Cary Services Inc?
General Info:
Job Type: Full-Time
Minimum Years of Experience Required: 5 Years
Minimum Years of Education Required: High School/GED
Salary Range: Hourly pay depending on experience / education.
Specialty: Commercial, Industrial, HVAC/R
Must be Authorized to Work in the U.S.
Job Description:
Person will be an administrative support employee in our corporate office specializing in billing, payroll, and having other duties as assigned such as answering phones, issuing work orders, issuing purchase orders, etc.
Job Duties:
- Accurately and timely perform billing while costing the items and labor to the proper work orders
- Issue invoices to customers via mail and email
- Enter invoices on 3rd party sites
- Setup new customers and update current customer master files
- Enter and process technician’s payroll
- Answer phones as needed and be able to handle requests from the field for work orders, purchase orders and other requests.
- Assist in maintaining customer files as needed, both active and inactive.
Job Requirements:
- Minimum 5 years working in an office environment.
- Minimum 2 years experience in the area of billing.
- Able to type/keyboard at a minimum of 35 WPM.
- Able to 10 key efficiently.
- Excellent verbal and written communication skills.
- Thorough understanding of Microsoft Office (Outlook, Word, Excel)
- Completion of High School or GED
- Able to work in a fast paced environment.
Preferred Qualifications:
- Experience in billing and general administrative duties.
- Certificates of complete in office related fields.
- Experience with standard office equipment such as copier and mail/postage machines.
Physical Job Requirements:
An Administrative Assistant will need to:
- Sit for long periods of time at a desk.
- Work on a desktop computer viewing the screen(s).
- Have the ability to lift something as heavy as a box of copier paper on occasion.
Benefits
- Medical Insurance
- Dental & Vision Insurance
- Retirement Benefit - 401K
- PPT - Paid Personal Time
- Paid Holidays
- Tuition Reimbursement for related courses.