What are the responsibilities and job description for the Vehicle Transportation Coordinator II - ADESA Knoxville position at Carvana?
About Us
ADESA, a Carvana owned company, currently operating over 50 locations throughout the US. Our Auto Auctions, some up to 200 acres, provide a wide array of vehicle services including repair & reconditioning, auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more.
We work in a service industry and embrace a “we” versus “I” culture – help others, and they will help you. Our industry is fun, fast-paced, and competitive – and filled with the best people who are passionate about what they do.
We’re excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA!
Role and Team
Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More!
Other Requirements
To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.
This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations.
Legal Stuff
Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.
ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories.
Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
ADESA, a Carvana owned company, currently operating over 50 locations throughout the US. Our Auto Auctions, some up to 200 acres, provide a wide array of vehicle services including repair & reconditioning, auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more.
We work in a service industry and embrace a “we” versus “I” culture – help others, and they will help you. Our industry is fun, fast-paced, and competitive – and filled with the best people who are passionate about what they do.
We’re excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA!
Role and Team
- Reporting to the designated manager, the Transportation Specialist performs various administrative and clerical duties, and assists in the coordination of the movement of consignment vehicles, and other accounts as assigned, to and from the auction in accordance with Corporate and CarsArrive guidelines to ensure maximum production volume in the most profitable way possible.
- Make sure customers receive prompt, efficient and courteous attention.
- Maintain a professional appearance, orderly work environment and friendly disposition.
- Resolve any customer complaints in a friendly, courteous manner and advise Management of all serious complaints or incidences.
- Respond in a timely manner to all customer inquiries.
- Act as a point of contact for transportation within the local auction and ensure customers receive prompt, efficient and courteous attention.
- Must be computer literate and have full command of MS Office products. Will act as a subject matter expert for the Transportation Management System (TMS) at the site.
- Specialist is expected to follow the CarsArrive Manual of ADESA Processes to attain department goals.
- Coordinate with auction drivers to make sure vehicles are picked up in a timely and efficient manner.
- Properly dispatch loads for correct arrival time and location.
- Follow up with dealerships/customers to make sure the load arrived safely and on time.
- Negotiate contracts with sublet carriers and ensure compliance with all contractual customer, contractor, and supplier agreements.
- Practice and promote teamwork. Set a good personal example of attitude and performance.
- Assists with proper staffing, in connection with the volume of pickup and delivery orders.
- Assist the CarsArrive team with the coordination of vehicles to the required destination.
- Aid the CarsArrive team with the coordination of transportation activities between auction, customer, office and/or drivers to ensure the department can function in the most efficient, productive, and profitable manner.
- Facilitate the Department of Transportation items for the local auction.
- Work with the CarsArrive Team and the corporate transportation department to reduce network costs and improve service.
- Ensure proper follow-through on all directives, bulletins, schedules, and accounting from the CarsArrive team and corporate transportation department. Maintain a good flow of communication with CarsArrive team and all other related personnel.
- Any other duties assigned by the General Manager or designated manager.
- Must be at least eighteen (18) years of age.
- Must be qualified to operate a motor vehicle and possess a valid driver’s license.
- High School Diploma or GED required.
- 1 to 2 years of office experience in the transportation industry preferred.
- Effective customer relations, communication and interpersonal skills required.
- Proficiency with Microsoft Office Products or Google Suites required.
- The ability to type.
- Must have organizational skills, be detail oriented with the ability to multi-task.
- Must have a demonstrated ability to read, write, and communicate effectively in English.
- Ability to understand and adhere to Company policies in all areas.
- Must have the ability to physically operate vehicle equipment and tools.
Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More!
Other Requirements
To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.
- The physical activity requirements of the position range from Light to Medium Physical Work.
- Frequent – standing, watching, touching, listening, walking, talking
- Potential – running, jumping, yelling or other rapid or forceful movement in emergency situations
- Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions.
This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations.
- Note: Refer to the Handbook and Policy Manuals for important addendum requirements to all job descriptions. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
Legal Stuff
Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.
ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories.
Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
