Federal Programs Specialist

Job Title:                    Federal Programs Specialist

Responsible to:         

• Director of Special Services (IDEA, Part B Entitlement)
• Assistant Superintendent for Instruction (Title I.C; Title II.A; Title II.D; Title III LEP; Title III Immigrant)
• Title I.A Director (Title I.A)

Purpose Statement:  The job of Federal Programs Coordinator is done for the purpose/s of providing administrative and secretarial support to the assigned administer; motoring assigned activities; and providing information, recommendations and/or direction as requested.

Essential Functions

• Prepares Consolidated Federal Programs and Special Education Applications.
• Processes, tracks and monitors project activities per approved application/amendment.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Files Final Reports subject to DESE and district audits.
• Other administrative duties as directed by the Assistant Superintendent for Instruction, the Director of Special Services and the Title I.A Director.
• Compiles data from a variety of sources (e.g. budget reports, specialized reports, personnel records, etc.) for the purpose of complying with financial, state and federal requirements, legal and/or administrative requirements.
• Maintains manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.)  for the purpose of providing information and/or recommendations that address a variety of administrative and program requirements.

Other Functions

• Answers telephones and security buzzer system when needed for the purpose of screening calls, transferring calls, responding to inquires and/or taking messages, and providing security for front door.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

General Responsibilities          

Day-to-day activities related to functions listed above, for the following programs:

• Title I.A: Improving the Academic Achievement of the Disadvantaged
• Title I.C: Migrant Education Program
• Title II.A: Teacher and Principal Training and Recruiting Fund
• Title II.D: Technology
• Title III: Instruction for Limited English Proficient and Immigrant Students
• Title IV.A: Safe and Drug-Free Schools and Communities
• IDEA Sec. 611, Part B Entitlement

For more information about Federal Programs, visit https://dese.mo.gov/quality-schools/federal-programs/federal-legislation-guidance

Qualifications

• Ability to communicate orally and in writing
• Computer skills, experience with Microsoft Excel and Google Drive desired
• Self-driven
• Good organizational skills and attention to detail
• Ability to research specific topics to find needed answers
• Experience in working in an institution of education, preferred

Education

High school diploma

Certificates/Licenses

None

Clearances

Criminal Justice Fingerprint/Background Clearance

Required Testing

None

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity.  Generally, the job requires 70% sitting, 10% walking, and 20% standing.  The job is performed in a generally clean and healthy environment.

Term of Position

254 days

FLSA Status

Non-exempt