Accounts Payable Technician

Job Description

JOB TITLE: Accounts Payable Technician

PAY RATE: $23.2402 - $25.0271

DEPARTMENT: Finance, City of Cartersville

JOB SUMMARY: The Accounts Payable Technician is responsible for performing technical and administrative work related to the processing, maintenance, and auditing of accounts payable transactions. This position ensures timely and accurate vendor payments, compliance with organizational policies, and proper recordkeeping for financial reporting.

Major Duties

• Review, verify, and process invoices, purchase orders, statements, and payment requests.
• Ensure transactions comply with applicable laws, regulations, and organizational policies.
• Match invoices to purchase orders and receiving documents; resolve discrepancies with departments and vendors.
• Prepare vouchers, data entry batches, and electronic payments.
• Maintain accurate accounts payable records and electronic filing systems.
• Process weekly, biweekly, or monthly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor accounts and research outstanding balances, overpayments, or credit memos.
• Respond to inquiries from vendors, employees, and departments in a timely and professional manner.
• Assist with month-end and year-end closing by verifying balances, preparing reports, and supporting auditors.
• Maintain W-9 files and assist with annual 1099 processing.
• Monitor compliance with internal controls for accounts payable functions.
• Perform other accounting or administrative duties as assigned.
• Maintains all records associated with travel, to include advancements, per diems, reimbursements, and reconciliations.
• Maintains electronic project files for all major fixed asset and capital project files
  
  

Knowledge Required By The Position

• Knowledge of basic accounting principles and accounts payable practices.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to analyze and resolve invoice discrepancies.
• Proficiency in financial software systems and Microsoft Office (particularly Excel).
• Excellent communication and customer service skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality of financial information.
  
  

Minimum Qualifications

• High school diploma or GED required; associate degree in accounting, finance, or related field preferred.
• Two (2) years of experience in accounts payable or general accounting work; public sector experience a plus.
• Experience with financial management or ERP systems preferred.
  
  

SUPERVISORY CONTROLS: The Finance Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES: Guidelines include Generally Accepted Accounting Principles (GAAP), relevant federal and state laws, city ordinances, supervisor instructions, and policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY: The work consists of related data entry duties. The variety of duties performed, and frequent interruptions contribute to the complexity of the work.

SCOPE AND EFFECT: The purpose of this position is to assist with the maintenance of financial records for the city. Successful performance helps ensure that utility customers are accurately billed and that accounts payable are processed in a timely manner.

PERSONAL CONTACTS: Contacts are typically with co-workers, other city employees, auditors, vendors and the general public.

PURPOSE OF CONTACTS: Contacts are typically to give and exchange information and provide services.

PHYSICAL DEMANDS: The work is typically performed with the employee sitting at a desk or table, bending, crouching or stooping. The employee must occasionally lift light objects.

WORK ENVIRONMENT: The work is typically performed in an office setting

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None

The City of Cartersville is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected status.

Interested in applying?

Employment Application

Complete application and email Cover letter, Resume, with Qualifications to: HR@cityofcartersville.org.