Accounts Payable Coordinator

POSITION SUMMARY:

Employee performs bookkeeping, clerical and administrative work relating to the CVH accounts payable system. Work involves processing, distribution, and maintenance of invoices and check requests. Work involves frequent internal and external communication according to policies and procedures.

POSITION REQUIREMENTS:

Minimum Education:

• High School Diploma or equivalent.

Minimum Work Experience Required:

• Accounts Payable processing in a business environment experience required.
• Knowledge of bank reconciliation's, journal entries, purchase order systems.
• Ability to work in a fast paced, high volume environment.
• Working knowledge of Excel and Internet required.

Minimum Work Experience Preferred:

• Previous experience in a Hospital environment preferred.
  Ability to communicate well with a variety of both internal and external personnel.

POSITION ESSENTIAL FUNCTIONS:

Invoices/Records

• Ensures the proper payment of invoices. Maintains accurate account payables records.
• Ensures that invoices received are matched with the purchase order and the receiving document.
• Ensures non-purchase order invoices are properly approved and coded prior to processing.
• Audits the purchase order against the invoice and packing documents to ensure that price, quality and terms are the same on each.
• In accounting software, forwards documents to department designee for audit, approvals and coding.
• Open incoming AP mail, stamp and scan invoices electronically.
• In accounting software, verifies invoice is stamped with correct department number, and appropriate account number.
• Keys invoices into computerized accounts payable system.
• Files documents in unpaid invoice file by vendor.
• Upload a/p date accurately for non-purchase order items.
• Process credit memos and follow up with vendors on any payment discrepancies.
• Clear checks in a/p system using upload.
• Validate the ap check cleared amounts monthly in non-updated mode and match to bank statement before processing in close in update mode.
• Process all payments including ACH, Wires and auto withdrawals via a/p system including sending the bank ACH via on line bank.
• Verify all vendor information and ensure W9 information is correctly entered prior to payment-all payments to service vendors are subject to 1099 reporting.

Check Requests

• Processes check requests.
• Processes checks from start to finish and always obtains a second signature.
• Provide the Accountants with checks and support for matching and match as requested.
• Files paid invoices to check appropriately.
• Prepares manual check when appropriate.
• Follow internal control, current policies and practices including pulling prior check run register for each check run for admin review prior to signing check runs.

Communication

• Answers and directs phone calls in a professional manner in regards to transferring of calls, taking messages, or follow up and returning calls.
• Demonstrates professional phone etiquette.
  Uses good organizational and multi-tasking skills.

CARSON VALLEY HEALTH IS PROUD TO BE RECOGNIZED AS A FINALIST IN THE

"BEST PLACES TO WORK" - NORTHERN NEVADA, 2021, 2022, 2024 & 2025

WE LOOK FORWARD TO WELCOMING YOU TO OUR TEAM

Per Diem positions have no guaranteed hours or set schedule. The position will fill in for individuals who take unplanned and/or planned time off.