What are the responsibilities and job description for the Admin Assistant/Front Office position at Carson Underground, Inc?
Overview
We are seeking a dynamic and highly organized Admin Assistant/Front Office professional to join our team! This role is vital in creating a welcoming environment for visitors and clients while ensuring the smooth operation of daily administrative tasks. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude to support office management and client relations. This paid position offers an exciting opportunity to develop your administrative expertise within a vibrant, fast-paced setting.
Responsibilities
- Greet visitors, clients, and vendors with professionalism and warmth, providing exceptional customer service at the front desk.
- Manage multi-line phone systems efficiently, directing calls accurately and taking detailed messages when necessary.
- Handle incoming and outgoing correspondence, including emails, mail, and packages, ensuring timely distribution.
- Maintain organized filing systems—both physical and digital—while safeguarding confidential information with discretion.
- Perform data entry tasks with precision using Microsoft Office applications and bookkeeping software such as QuickBooks.
Requirements
- Proven experience in office administration or clerical roles, ideally within a busy front office environment.
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with QuickBooks or similar bookkeeping tools.
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
- Exceptional phone etiquette and communication skills to handle customer inquiries professionally via phone or in person.
- Experience handling confidential information with integrity and discretion.
- Demonstrated ability to perform data entry accurately while maintaining attention to detail.
- Personal assistant experience or previous office management roles are advantageous but not mandatory.
Join us in delivering outstanding administrative support that keeps our office running smoothly! This is your chance to be part of a dedicated team that values professionalism and efficiency.
This is a long term part-time position. Ideal for semi retired or looking for flexible schedule for additional income.
Pay: $18.00 - $22.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $18 - $22