What are the responsibilities and job description for the Student Employment – United Way Septemberfest Fundraising Committee Coordinator position at Carroll College?
Applicant must be a current Carroll College student enrolled in at least 6 credits to be eligible to apply.
Department: United Way of the Lewis and Clark Area (UWLCA)
Purpose of Job: At United Way we united resources, organizations, and people to transform our community for good. The Septemberfest Committee Coordinator will take lead on several areas of this fundraiser including overseeing volunteer committee members.
Duties and Responsibilities: Depending on the skills and interests of the successful applicant, the Septemberfest Fundraising Committee Coordinator position will assist our full-time team members and board with a range of tasks including:
Event Planning & Coordination
- Assist in developing and maintaining the Septemberfest planning timeline and task checklist.
- Coordinate logistics including venue setup, permits, equipment rentals, and vendor needs.
- Support vendor recruitment and communication (e.g., food trucks, entertainment, beverage providers, artisans).
- Help secure sponsorships and donations by preparing outreach materials and tracking commitments.
- Assist in coordinating event volunteers, including recruitment, training, and scheduling.
- Maintain accurate records of contracts, payments, and communications.
Marketing & Promotion
- Support creation of event marketing materials in coordination with United Way staff and partners.
- Assist with social media promotion, website updates, and community outreach efforts.
- Help manage ticketing and attendee communications.
Day-of-Event Support
- Assist with event setup, vendor coordination, volunteer direction, and attendee assistance.
- Troubleshoot issues and ensure smooth event flow.
- Support post-event tear-down and cleanup.
Post-Event
- Help with evaluation, budget reconciliation, and thank-you communications.
- Support the compilation of event feedback and data for reporting and improvement.
Qualifications:
- Commitment to advancing the common good in our community
- Personal investment in your own professional growth and willingness to learn.
- Communicate effectively on the phone, by email, in person, and in writing
- Willingness to talk to donors and supporters, teaching people about United Way, our community impact programs, and our partner agencies
- Willing to be creative
- Able to take direction and follow detailed procedures
- Willing to work hard to get a job done
Employment Specifications: Work-Study Only. Before applying, please contact Financial Aid if you are not positive you are eligible for work-study.
Approximate Hours/Week: 8 to 10 hours per week
Special Time/Schedule Requirements: Flexible - between 8 am and 5 pm, Monday through Friday with some weekend events.
Length of Employment: Academic Year
Wage Rate: $13/hour
To Apply Please Contact: Emily McVey - Emily@unitedwaylca.org or 406-442-4360
Salary : $13