What are the responsibilities and job description for the Marketing Project Coordinator position at Carolinas Center for Oral & Facial Surgery?
Marketing Project Coordinator
Flagship Specialty Partners is seeking a highly organized, detail-oriented Marketing Project Coordinator to support a fast-paced, growing healthcare marketing team. This role is ideal for someone who thrives in a dynamic environment, enjoys managing multiple priorities, and is highly comfortable working with stakeholders and a variety of digital tools, systems, and platforms.
The Marketing Project Coordinator will play a key role in keeping marketing projects moving efficiently from concept to completion, while also supporting website updates, event setup, vendor coordination, reporting, and day-to-day marketing operations for multiple practice brands and locations. A strong aptitude for learning new technologies quickly and navigating multiple systems with confidence is essential for success in this role.
What You Will Do
Project Coordination
- Manage incoming marketing requests and help prioritize workflows
- Track timelines, deliverables, and project milestones in our PM systems
- Coordinate with internal team members, practice leaders, providers and vendors
- Help ensure projects stay on schedule and organized
Website & Digital Support
- Update website content in WordPress
- Upload blogs, provider bios, landing pages, and forms
- Help maintain accuracy across multiple websites and listings
- Coordinate and schedule social media content in scheduling platforms
Events & Continuing Education Support
- Build registration pages, forms, and event setup in web platforms
- Support CE programs, referral events, and internal meetings
- Help coordinate attendee lists, invitations, and logistics
Creative & Brand Support
- Coordinate production of marketing materials, signage, apparel, and print assets
- Assist with proofing and quality control per brand standards
- Maintain the internal store and keep organized asset libraries
Reporting & Administrative Support
- Data entry and upkeep of marketing databases and spreadsheets
- Assist with campaign reporting and KPI tracking
- Support miscellaneous marketing initiatives as needed
What You Bring
- 2 years experience in marketing, project coordination, admin, or operations
- Highly tech-savvy with the ability to quickly learn and adapt to new systems, platforms, and tools
- Comfortable working across multiple digital platforms simultaneously (web, CRM, event systems, project tools, etc.)
- Experience with Project Management systems like Monday.com
- Strong organizational and multitasking skills
- High attention to detail and follow-through
- Strong written communication skills
- Positive, team-first attitude
- Healthcare or multi-location experience is a plus
- Experience with WordPress or similar CMS preferred
Salary : $50,000 - $70,000