Executive Legal Assistant & IT Project Coordinator

The Heart of the Firm: Columbia Law Practice Seeks an Executive Legal Assistant & IT Project Coordinator

Can you seamlessly manage a managing partner’s litigation calendar and troubleshoot a critical software issue before a filing deadline? A prestigious and dynamic law firm in Columbia, SC, is seeking an exceptional individual to fill the unique hybrid role of Executive Legal Assistant and Internal IT Project Coordinator and Liaison. This is a rare opportunity to become the central support pillar of a thriving practice specializing in business law, real estate, personal injury litigation, and estate/probate law.

This is more than an administrative position; it's a role for the person who thrives on being the indispensable hub of the firm. You will work directly with attorneys, ensuring the daily operations of the practice run with flawless precision. You will be the trusted gatekeeper of critical information and the vital link between the legal team and the technology they depend on to serve their clients. In the fast-paced world of law, you are the calm, organized force who empowers the entire firm to succeed.

Your Mission: What You Will Accomplish

You will command two critical functions that are essential to the firm's success:

The Legal Support Command Center:

• Orchestrate Complex Legal Calendars: Masterfully manage calendars for partners and attorneys, scheduling court dates, depositions, client meetings, and tracking non-negotiable filing deadlines with precision.
• Prepare and Polish Legal Documents: Draft, proofread, and format legal correspondence, client engagement letters, and materials for case strategy meetings.
• Drive Case and Client Progress: Coordinate and support partner meetings, case reviews, and client consultations, capturing detailed notes and tracking action items to ensure forward momentum.
• Uphold Unshakable Confidentiality: Handle sensitive client files, case documents, and privileged communications with the utmost discretion and integrity.

The Firm’s Technology & IT Bridge:

• Serve as the Go-To Tech Liaison: Act as the first point of contact for the legal team, translating their tech challenges into clear tickets for IT support and ensuring systems are always operational.
• Champion Timely Resolutions: Diligently track and escalate all IT requests, from e-discovery software issues to billing system glitches, ensuring swift resolutions that minimize downtime.
• Manage Critical Tech Resources: Oversee the firm’s IT inventory, manage user accounts for legal software, and coordinate hardware and software needs for new and existing personnel.
• Streamline Firm-Wide Tech Processes: Identify recurring technical issues and proactively suggest improvements or training on legal-specific software to enhance the firm's efficiency.

Your Credentials for Success as an Executive Legal Assistant and IT Liaison:

• 3 years of proven experience in high-level administrative support, preferably within a law firm or professional services environment.
• Strong technical literacy with hands-on experience in office platforms (Microsoft 365, Google Workspace) and a capacity to quickly learn legal-specific software (case management, billing, etc.).
• Exceptional communication skills, with the ability to interact professionally with clients, attorneys, and IT vendors.
• World-class organizational skills, an intense eye for detail, and a demonstrated ability to manage competing priorities in a deadline-driven setting.
• Bonus Points: Direct experience with legal tech platforms like Clio, MyCase, or PracticePanther; familiarity with e-discovery tools; and a basic understanding of cybersecurity principles regarding client data protection.

The Rewards of Joining the Firm:

This firm invests in its people for the long term. They offer a competitive salary, based on experience, and are committed to your professional growth.

The benefits package is outstanding, starting with 100% employer-paid health insurance premiums for the employee! The comprehensive package also includes:

• A generous PTO plan in addition to paid holidays.
• A 401(k) with company matching.
• Company-paid short-term and long-term disability insurance.
• Parental leave.