Quality Assurance Compliance Coordinator - Food Manufacturing

Job Overview
We are seeking a dynamic and detail-oriented Quality Assurance Compliance Coordinator to join our food manufacturing team. In this vital role, you will champion the integrity of our products by ensuring compliance with quality standards, safety regulations, and company policies. Your proactive approach will help maintain the highest levels of quality control and assurance throughout the manufacturing process, fostering continuous improvement and operational excellence. If you thrive in a fast-paced environment and are passionate about food safety and quality systems, this is your opportunity to make a meaningful impact!

Job Summary:

The QA Compliance Coordinator supports the Quality Assurance department by maintaining regulatory and quality documentation to ensure compliance with company policies, customer requirements, and applicable food safety regulations.

This role works closely with the Document Control, Regulatory, Purchasing, Customer Service, and Production teams to manage ingredient approvals, maintain Certificates of Analysis (COAs), respond to customer documentation requests, and ensure finished products meet regulatory and food safety standards.

Job Duties:

Duties may include, but are not limited to the following:

Regulatory & Documentation Management

• Maintain and update finished product Certificates of Analysis (COAs) to ensure accuracy and regulatory compliance.
• Oversee regulatory documentation for all finished blends, including COAs, microbiological submissions, and related quality documentation.
• Research, interpret, and apply food safety regulations and industry standards to support compliance activities.
• Review and file daily production documentation to ensure completeness and compliance with internal procedures.

SAP Quality Controls

• Remove finished blends from quality hold in SAP when appropriate approvals are completed.
• Place finished blends and raw materials on hold in SAP when quality or regulatory concerns arise.
• Complete approval transactions in SAP for all raw ingredients

Quality Assurance Support

• Conduct incoming ingredient sampling as required by quality procedures.
• Verify product labels prior to production to ensure regulatory and specification compliance.
• Provide backup support for Sodium Nitrite and Heavy Metal testing when necessary.
• Assist with customer complaint investigations and documentation.
• Support 30/60/90-day product review processes.

Cross-Department Collaboration

• Manage customer service documentation requests related to quality and regulatory compliance.
• Work collaboratively with the QA Supervisor and QA Technicians to provide coverage during vacations, absences, or high workload periods.
• Support compliance activities related to ingredient approvals and finished product documentation updates.

Minimum Qualifications:

· Associates degree in Regulatory, Food Science, Nutrition, or related discipline.

· 2-5 years related experience and/or training, or equivalent combination of education and experience in food regulatory affairs.

· Experience with standard windows software.

· Experience with either SAP or similar systems preferred

· Basic knowledge of FDA, USDA, FSMA, and HACCP, and SQF requirements

· Basic knowledge of SQF Edition 9 preferred

· Knowledge of Trace Gains and Reposi Trak is a plus

· Knowledge of certification programs such as Organic, Non-GMO, Kosher, and Halal preferred

Additional Qualifications & Skills:

• Strong organizational and time management skills
• Excellent attention to detail
• Effective written and verbal communication skills
• Ability to manage confidential information with discretion
• Ability to build and maintain collaborative relationships with internal and external teams as well as customer and suppliers
• Demonstrate commitment to food safety, quality, and regulatory compliance

Pay: $22.00 - $24.00 per hour

Expected hours: 40.0 – 45.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• On-the-job training
• Paid jury duty
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• SAP or similar ERP system: 1 year (Required)
• SQF, FDS, USDA, FSMA, HACCP: 2 years (Preferred)
• Food regulatory affairs: 2 years (Required)

License/Certification:

• Safe Quality Food Certification (Preferred)

Work Location: In person

Salary : $22 - $24