Accounts Payable Clerk

Summary/Objective: The AP Coordinator reports to the CCA Controller and works collaboratively with other CCA employees in leading the Company toward its long-term vision of being the premier heating and air conditioning services provider. An employee in this class performs the full range of duties associated with the company’s accounts payable function administration, ensuring that vendor invoices are verified, approved, and paid accurately and on time. Normal supervision is given to this employee. The AP Coordinator is an exempt position and is expected to act as ambassador for the CCA brand.

Essential Job Functions:

· Receives, codes, and enters invoices into QuickBooks system for payment.

· Compares invoices against purchase orders (POs) and receiving documents to ensure accuracy before payment.

· Responds to inquiries regarding payment status, resolves discrepancies, report billing issues, and reconciles vendor statements.

· Records entry of, verifies documentation for, company credit card transactions.

· Prepares payment of vendors through weekly check runs and online payment processing.

· Escalates critical accounts or discrepancies to management.

· Maintains organized records, managing 1099 tax forms, and supporting audit requests.

· Monitors sales tax based on invoices and charges.

· Files all paperwork regularly and accurately.

· Other related duties as assigned.

· Ensure that vendor invoices are verified, approved, and paid accurately and on time.

· Act as a crucial link between purchasing, receiving, and vendors.