What are the responsibilities and job description for the Administrative Assistant position at Carmona Construction LLC?
We are seeking a detail-oriented, organized, and motivated HR Clerk/Administrative Assistant to provide essential support to our Payroll department. This position involves managing employee records, assisting with onboarding, maintaining compliance documentation, and providing general clerical support. The ideal candidate will have excellent interpersonal skills, a high level of confidentiality, and proficiency in office technology.
Key Responsibilities
- Records Management: Maintain and update employee records and files (digital and physical) in compliance with HR policies and legal requirements.
- Onboarding/Offboarding: Assist with the hiring process, including preparing new hire paperwork, conducting background checks, and updating the HR database.
- Administrative Support: Process employee data, such as absences, address changes, and performance review records.
- Benefits & Payroll Support: Assist with benefits administration and provide necessary documentation to payroll.
- Office Coordination: Uniform inventory and purchasing, Responsible for the company’s electronic devices, responsible for the company’s Car Fleet, update vehicle list, responsible for our Good to Go account, Incoming and outgoing mail and office supplies inventory.
- Compliance: Ensure all company policies are adhered to and that employee documentation is audit ready.
Required Qualifications
- Experience: 6 months - 2 years of general office, administrative, or HR experience preferred.
- Education: High school diploma or GED required.
- Technology Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems (or willingness to learn).
- Communication: Strong verbal and written communication skills to interact with internal and external clients.
- Confidentiality: Ability to handle sensitive and confidential information with discretion.
- Organization: Strong attention to detail and ability to meet deadlines.
- Bilingual: Spanish and English.
Pay: $20.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Salary : $20 - $26