Industrial Manufacturing Administrative Assistant

Description

Position Summary:

We are seeking an efficient and detail-oriented Industrial Manufacturing Administrative Assistant to join the Operations team.  The Industrial Manufacturing Administrative Assistant will be responsible for efficient management of manufacturing and facility equipment maintenance work orders, part ordering and inventory management for the department, coordination of contractor support services, tracking and reporting of performance metrics, and other administrative responsibilities as assigned.=

Reports to:     Maintenance & Reliability Manager

Functional Responsibilities:

• Manage scheduling, assignment and prioritization of preventive maintenance work orders for Maintenance and Facilities and oversee closeout compliance to ensure that the needs of the Operations team are met.
• Effectively leverage Maintenance Management System (Manager Plus) to ensure full utilization of work order and part management software.
• Manage and organize part inventory to support production needs and minimize downtime (i.e. ordering of parts, parts receiving and stocking, inventory accuracy and cycle counting, etc).
• Lead management of part inventory storage locations and maintain high housekeeping standards.
• Perform data extraction from Manufacturing Execution System (Redzone), and Manager Plus for operational analysis and reporting.
• Track and analyze operations metrics specific to the manufacturing processes to drive efficiency and productivity improvements.
• Assist with administrative tasks and provide support to the Operations team, as necessary.  Examples include, but are not limited to the following support activities: operational data report generation, preparation of presentations to support decision-making within the department, travel arrangement support, preparation of expense reports and reconciliation, etc.
• Performs other duties as assigned.

Required Experience, Desired Skills & Qualifications:

• Minimum of 2 years of relevant experience
• Proficient computer skills - Microsoft Word, Excel, Outlook, PowerPoint; ability and desire to develop new skills quickly
• Experience / knowledge of utilizing a computerized maintenance management system (CMMS) and ERP system are a plus
• Strong decision-making skills, verbal and written communication skills and attention to detail
• Strong organizational skills with a strong attention to detail
• Interpersonal skills to work constructively in a team environment
• Ability to multitask and prioritize effectively in a fast-paced manufacturing setting
• Self-directed and ability to meet established deadlines
• Previous experience in operations support or related roles within a manufacturing environment, preferred

Educational Qualifications:

• Associates degree preferred OR equivalent work experience 

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit, use hands, handle, or feel objects, tools or controls, reach with hands and arms, and talk or hear.

• The employee must be able to lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Ability to bend or reach throughout the workday.
• Employee must be able to sit and/or stand for up to eight hours in a workday.
• Ability to function in stressful situations.

Environmental Requirements:

This position is required to be onsite full-time.  The work environments described here are representative of those an employee encounters while performing the essential functions of this job onsite.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Qualifications