Facilities and Logistics Specialist

Position Description

As a Logistics and Facilities Specialist, you will support the Advanced Manufacturing Technology team’s goal delivering, developing and expanding processes for personalized aprevo® devices. You will be the owner of logistics coordination and facility projects. You will have autonomy and be expected to identify solutions to problems on your own. In addition to owning logistics coordination and facilities improvements, you will support the Sales, Sales-Ops, Quality teams, suppliers and third-party partners in execution of day-to-day case delivery activities. To be successful in this role, you must be a team-player, self-motivated, and invested in improving patient lives.

Key Responsibilities

Logistics Coordination and Operations

• Process and track patient-specific product orders, ensuring timely and accurate fulfillment
• Courier scheduling for routine delivery of product
• Scheduling of Same-Day-Shipment of emergent cases
• Travel for Same-Day-Shipment as-necessary

• Monitor existing schedules for changes and proactively communicate updates to sales representatives and operations teams

• Perform NetSuite transactions for order fulfillment
• Perform spend analysis and identify opportunities for logistics cost savings and improvements
• Maintain accurate records for POs, shipments, and individual service requests for specific accounts
• Monitor and track PO progress to ensure timely delivery and resolve discrepancies or delays
• Monitor ongoing shipment activities and manage shipping exceptions / events
• Serve as backup for image acquisition team, routine production order management and replenishment order management for instruments and inventory

Facilities

• Serve as primary liaison with property management for building maintenance, repairs and services
• Submit and track work orders
• Support space planning, seating arrangements, and visitor procedures
• Coordinate installation / maintenance of office furniture, fixtures and equipment
• Maintain facility safety standards and assist with emergency preparedness procedures
• Monitor cleaning services and ensure building common areas meet company expectations
• Monitor facility budget, expenses and variances
• Manage facility-related inventory (office supplies, tools, consumables)
• Coordinate with IT on infrastructure needs and assets

Qualifications

• Education: Bachelor’s degree in business administration / management, Facilities Management, Engineering or equivalent
• Experience: 5-8 years of Facilities or Operations experience in a regulated environment required
• Experience with spine or orthopedics highly desired
• Strong understanding of commercial building systems (HVAC, Electrical, life safety)
• Experience with workplace safety standards and emergency preparedness procedures
• Experience with facility operations, office management or building services
• Experience with logistics scheduling and order management
• Experience with FDA-regulated environments (21 CFR Part 820 awareness) and Good Documentation Practices (GDP)
• Excellent communication and customer service skills with cross-functional teams
• Valid driver’s license and ability to travel as necessary

Skills

• Operational Excellence: Drive efficiencies across supply chain operations, including auxiliary functions like canteen management.
• Collaboration: Foster strong cross-functional relationships to achieve organizational objectives.
• Customer Focus: Enhance employee satisfaction through high-quality canteen operations.
• Accountability: Own processes and deliverables with a high level of independence and reliability.
• Adaptability: Thrive in a dynamic environment, balancing strategic initiatives and operational responsibilities.

Equal Opportunity Employer

Carlsmed is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Carlsmed is committed to providing reasonable accommodation for candidates with disabilities in our recruitment process. If you need assistance or accommodation due to a disability, please let us know.

Compensation

We are pleased to provide a competitive salary and benefits. Our benefits reflect our investment in the overall health and well-being of our employees and their families, including paying 100% of monthly healthcare, dental and vision insurance premiums, a 401(k) plan with employer matching, and unlimited PTO. The expected pay range for this position is $80,000 to $95,000 annually. Compensation may vary based on related skills, experience, and relevant key attributes.

Salary : $80,000 - $95,000