What are the responsibilities and job description for the Procurement Officer Apprentice position at Carlsbad Municipal Schools?
SUPERVISOR: Chief Procurement Officer
JOB GOAL: To support the District's procurement and purchasing operations while developing
the knowledge, skills, abilities, and certifications necessary to perform public procurement
functions in accordance with federal regulations, New Mexico Procurement Code requirements,
Board policy, and District procedures under the direction of the Chief Procurement Officer.
This position is intended to provide progressive training and experience in public procurement
to prepare the employee for increased procurement responsibilities and potential advancement
opportunities within the District.
ESSENTIAL JOB FUNCTIONS:
Board policy, and District procedures.
leases and other agreements.
MINIMUM QUALIFICATIONS:
governmental purchasing/procurement function is preferred.
procurement regulations, District policies, administrative regulations, and internal control
procedures.
JOB GOAL: To support the District's procurement and purchasing operations while developing
the knowledge, skills, abilities, and certifications necessary to perform public procurement
functions in accordance with federal regulations, New Mexico Procurement Code requirements,
Board policy, and District procedures under the direction of the Chief Procurement Officer.
This position is intended to provide progressive training and experience in public procurement
to prepare the employee for increased procurement responsibilities and potential advancement
opportunities within the District.
ESSENTIAL JOB FUNCTIONS:
- Assist the Chief Procurement Officer in ensuring District procurement activities comply with
Board policy, and District procedures.
- Receive, examine, review, and process purchase requisitions; manage the tracking of all
- Collect specifications and other necessary documentation related to the purchase of
- Assist with the solicitation, collection, evaluation, and award processes for bids, proposals,
- Assist District staff in identifying vendors that provide needed goods, materials, supplies
- Monitor related party transactions and report potential conflicts of interest.
- Communicate with vendors regarding new vendor account creations, vendor file
- Assist with the maintenance of the District's Vendor database.
- Maintain a complete and accurate record of all documentation related to assigned
leases and other agreements.
- Investigate vendor complaints; work with Accounts Payable, Warehouse and other District
- Manage the Open Encumbrance aging process.
- Assist with the annual District Audit, as required, for review of the Procurement function.
- Assist in the training of District staff and provide technical support in the use of Infinite
- Assist with the maintenance of the electronic bidding procurement system.
- Assist with contract administration activities, including monitoring contract terms, renewal
MINIMUM QUALIFICATIONS:
- Bachelor's degree in accounting, Business Administration, Finance, or a related field, or the
- NM Chief Procurement Officer (CPO) Certification or ability to obtain within one (1) year of
- At least three (3) years of experience in business, accounting, finance, purchasing,
governmental purchasing/procurement function is preferred.
- Proficient in the use of information technology, including Infinite VISIONS or other
- Ability to learn, interpret, and apply applicable federal and state laws and regulations,
procurement regulations, District policies, administrative regulations, and internal control
procedures.
- Ability to establish and maintain effective working relationships with the public and District
- Ability to effectively communicate verbally and in writing.
- Ability to maintain confidentiality and exercise discretion in handling procurement records,