School Business Official / Board Secretary

CARLISLE COMMUNITY SCHOOL DISTRICT

JOB TITLE                   School Business Official/Board Secretary

REPORTS TO              Superintendent/School Board President

QUALIFICATIONS

Required

• School Business Official (SBO) Authorization
• Able to use Windows and Google based computer applications, including word processing, spreadsheets, databases, and updated software as it becomes available
• Demonstrates integrity, professional/ethical conduct and respects confidentiality
• Able to adapt to and work effectively in a fast-paced environment with a variety of situations, individuals, and groups.  Requires command of detail, accuracy, organizational skills, and the ability to handle multiple tasks and demands
• Able to communicate and interact effectively with external and internal publics
• Must clear criminal background and child and dependent adult abuse check
• Able to recognize and meet reporting deadlines

Preferred

• Experience with an accounting/software payroll system
• Prior SBO Experience

ESSENTIAL FUNCTIONS

• Perform, supervise and be responsible for the overall financial operations of the district in accordance with Generally Accepted Accounting Principles (GAAP)
• Oversee payroll operations of the district along with data entry and insurance reconciliation
• Assist the superintendent in developing the budget and long-range financial planning
• Prepare and file budget certification with the county auditor and Dept. of Management in a timely manner
• Supervise the recording of accounting operations
• Perform monthly reconciliation of all district bank accounts
• Provide monthly accounting of all income and expenditures to the Board, monthly financial report
• Prepare an annual financial report for the Board
• Maintain inventory of district equipment, property and capital assets
• Work with the district's property and casualty insurance carrier
• Maintain all financial records of the district in accordance with state/federal law (GAAP)
• Assist the superintendent as needed regarding business and financial matters of the district
• Arrange for and assist with an annual audit of the district's financial operations
• Maintain internal controls
• Assist in preparation of information for bond sales and construction projects
• Complete the submission of claims for refunds on sales and fuel taxes and non-public transportation (and distribution of that claim)
• Preparation and timely certification of Certified Annual Report, Certified Enrollment, Special Education Report, Transportation Report, Aid and Levy Worksheet, and monthly School Level Expenditure Report
• Assist with preparation and timely certification of Spring BEDS Report, Fall BEDS Report and Career and Technical Education Report
• Assist with Special Education Official Count
• Prepare Special Education semi-annual billings
• Organize information for the nutrition department for the monthly state reporting
• Monitor and file for reimbursement of funds for Title II-A, Title VI and Part B funds
• Enter receipts in the accounting software as necessary
• As Board Secretary, responsible for timely posting of meeting agendas, hearings, public notifications, proper publication of minutes, and maintaining records of school board meetings
• Supervise business office staff
• Implement board policies as necessary
• Perform other such duties as requested by administration personnel/school board

PHYSICAL REQUIREMENTS

• Able to sit for long periods of time
• Able to stand/walk for periods of time
• Able to stoop and bend
• Able to work with interruptions during the work shift
• Able to operate basic office equipment including computers, copiers, intercom, fax

WORK ENVIRONMENT

• Work is independent or in small groups
• Substance free environment

TERMS OF EMPLOYMENT

• Wage and work year to be determined by Administration
• Employment per Board Policies and Administrative Rules and Regulations

Evaluation:

• Performance of this job will be evaluated in accordance with board policy and school business official standards and criteria

Disclaimer:

The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the personnel in this position.      These statements are not intended to limit or, in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.

Nondiscrimination Notice

It is the policy of the Carlisle Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact: Brandon Eighmy, Director of School Services Carlisle School Administrative Office, 430 School Street, Carlisle, IA 50047 515-989-3589, brandon.eighmy@carlislecsd.org or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695 FAX: (303) 844-4303, TDD: (800) 877-8339, Email: OCR.Denver@ed.gov.

Demonstrating Character, Service, and Excellence in Everything We Do