What are the responsibilities and job description for the Accounts Receivable Specialist position at Carlin Sales Corp?
Company Overview
Carlin Horticultural Supplies is a family-owned, wholesale supplier of green industry products. Proudly supporting all customers including wholesale plant growers, nurseries, independent garden centers, collegiate and school horticulture programs, and hemp/cannabis growers. We provide products including greenhouses and greenhouse supplies, growing containers, soilless mix, fertilizers, plant protection products, plant material, biological control, decorative planters, garden art and retail products. Through our ProGreen Plus division, we supply a variety of products for landscape install and maintenance, municipalities, athletic fields and school grounds, arborists and more.
Position Overview
We are seeking an Accounts Receivable Specialist to join our team. In this role, you will be responsible for the full cycle of Accounts Receivable and report to the Controller.
Join our team today!!
Job Responsibilities
New Customers
- Investigate customer credit history and recommend new credit limits for customers.
- Maintain customer files to include credit, sales tax, pesticide license and customer information sheets.
- Review customer credit limits on an ongoing basis. Make recommendations for changes to credit limits.
- Inform customers/salesman of new account status.
Cash Receipts
- Process credit card transactions.
- Deposit cash and checks into bank.
- Record cash receipts into computer system on daily basis.
- File cash receipts and remittances.
- Investigate and document short payments and disputes. Resolve issues when possible or refer to the correct department.
Collections
- Review past due accounts and contact customers or salespersons regarding payment issues.
- Discuss collection problems and issues to the CFO.
- Follow up with salespersons and customers to see that disputed or credit issues are resolved.
- Handle customer inquiries about payments and invoices.
- Review orders on hold and release orders.
- Make sure COD customers are paid in advance prior to releasing product.
- Call customers concerning NSF checks and follow up on the collection of them.
- Run Credit Memos for price correction or incorrect billings as needed. Issue credit memos for returned goods as needed. Record and follow-up on lost or damage claims.
- Answer "credit references" from other businesses concerning our accounts.
Invoicing
- Monitor status of orders in shipped and picked stage. Follow up on lost or missing orders.
- Send out monthly statements.
- Work with billing clerk to resolve problems.
Other Office Functions
- Represent the A/R functions in management meetings. Work to resolve issues between departments.
- Identify areas of improvement in procedures and processes. Direct and implement changes as necessary.
- Participate in credit group meetings.
Experience
- Education: Accounting degree preferred.
- At least 3 years of experience with business to business customer regarding billing and collection processes.
- Special Skills: Customer collection communication skills, organizational and self-motivation skills, math skills and proficient in the use of Microsoft Office – Outlook – Excel – Word.
Pay: $23.00 - $26.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Salary : $23 - $26