What are the responsibilities and job description for the Accounts Payable Associate position at Carleton Living?
Position Summary
Carleton Living is seeking to hire an Accounts Payable Associate. The Accounts Payable Associate will process full-cycle payables for a portfolio of multifamily apartment communities.
Job Responsibilities
Carleton Living is seeking to hire an Accounts Payable Associate. The Accounts Payable Associate will process full-cycle payables for a portfolio of multifamily apartment communities.
Job Responsibilities
- Review invoices and documentation for proper information needed and correct coding.
- Input properly coded invoices into OneSite Accounting software.
- Research and solve issues related to incorrectly entered invoices or outstanding invoices.
- Review and correct discrepancies on vendor statements.
- Run and maintain batch edit reports prior to posting and processing vendor payments.
- Prioritize invoices according to discount potential and payment terms.
- Prepare, print and mail vendor payments in a timely manner.
- Accurately match vendor check copies and invoices for filing according to company guidelines and policies.
- Communicate with vendors in analyzing and resolving outstanding invoices or payment discrepancies.
- Communicate with management regarding outstanding invoices or payment discrepancies.
- Compiles accounts payable reports
- Prepares analysis of account statements.
- Assists in monthly closings.
- Assists with accounts receivable and special projects, as necessary.
- Performs other related duties as assigned or requested.
- High school diploma or GED required1–2 years of experience in Accounts Payable or general accounting support required. Previous experience in multifamily property management accounting preferred.
- Familiarity with RealPage/Onesite highly preferred.
- Ability to process high-volume invoices accurately and efficiently
- Understanding of basic accounting principles (debits/credits, GL coding, accruals)
- Experience with 3-way matching, vendor setup, and invoice approval workflows