What are the responsibilities and job description for the HRIS SYSTEM AND DATA ANALYST position at Carl Sandburg College?
Purpose / Classification / Level / Working Relationships
Purpose/position code/classification/level/work relationships- Lead the management of the institutional HRIS system, processes, and data requests.
- COFHRP13610
- Confidential, level II
- Non-exempt, non-bargaining unit
- Reports to: Director of Human Resources
- Principal working relationships: Vice President of Institutional Resources, Assistant Manager of Employee Experience, Employee Benefit and Wellness Educator, Assistant Payroll Lead, Faculty, and Staff
Major Responsibilities / Assists With / Risk Management
Primary responsibilities- Responsible for overall management of the institutional HRIS system(s) functions and maintenance.
- Work collaboratively with HR team members in creation and improvement of HRIS system processes, including but not limited to employment paperwork, benefit elections, performance reviews, payroll, and time cards.
- Act as the main point of contact for college employees as it relates to their HRIS System account(s) including but not limited to, sign-in, access permissions, and general overall use.
- Serve as main back-up for institutional payroll practices.
- Serve as main back-up for institutional end of year tax process, including but not limited to creation of W-2’s and 1095c’s.
- Coordinate departmental data requests for internal and external needs.
- Manage HR document and information procedures to ensure compliance with legal and regulatory requirements of records management storage, retention, and destruction.
- Provide education and training to employees and managers regarding timecards and other HRIS processes.
- Maintain knowledge of trends and developments in data management and security, HR technology, and HRIS applications.
- Oversee and maintain department shared file storage ensuring accuracy, integrity, and security.
- Review and submit all associated invoices for payment including but not limited to HRIS and unemployment system fees.
- Participate in the establishment of strategic initiatives for Human Resources and the assessment of the department’s performance goals.
- Other duties as assigned.
- Implementation of new or updated processes to ensure continued compliance with legislation.
- New employee orientation.
- Unemployment claim responses
- Supervision of student workers or interns.
- Campus professional development activities.
- Data assurance procedures with the Institutional Effectiveness team as needed.
- Maintenance of department information on college webpages and other communication platforms.
- Maintain a working knowledge of the college’s emergency procedures and actively participate in the college risk-management program.
- Monitor conditions, events and circumstances that present risk to the college community. Intervene and/or report as specified in the college’s risk-management plan.
Minimum Necessary Skills, Experience, and Educational Background
Minimum necessary education, skills and experience- Associate degree or 120 college credit hours or appropriate professional certifications and 2 years of related experience required; Bachelor’s degree preferred.
- Demonstrated experience with HRIS systems.
- Ability to work collaboratively across multiple departments or areas of service including vendors.
- High level of knowledge of computer systems, word processing, spreadsheets, data management, and other similar software.
- Must be able to work independently and prioritize multiple projects simultaneously.
- Working knowledge of human resources and payroll practices and procedures preferred.
- SHRM-CP or SHRM-SCP preferred.
- Ability to communicate effectively both orally and in writing. Good spelling, grammar, and proof-reading skills required.
- The ability to communicate successfully with clients of all ages, socio-economic status, sex, or race.
- Valid driver’s license required.
- Spanish or French proficiency preferred.
Physical Requirements to Perform Job Function
Physical requirements to perform job functions- Basic dexterity skills (computer work, telephoning and other office equipment).
- General physical effort required includes sitting, bending, reaching and some lifting (20 lbs. or less) and the ability to place a work order for anything over that limit.
Other Necessary Requirements
This is a security-sensitive position and will require a background check as a pre-employment qualifier.Salary : $51,870 - $60,820