Executive Assistant

Description

We have an exciting new job opportunity for you at the Carl D Perkins Job Corps! We are currently seeking energetic, talented applicants! At Insights Training Group LLC, we see every day as a chance to create a positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. We offer a competitive salary and a full comprehensive benefit package to full-time employees: 

DEPARTMENT: Center Director

REPORTS TO: Center Director

FLSA STATUS: Non-Exempt

Job Summary: Provides administrative support to the Center Director. Maintains schedules, reports control, and significant incident report log.

Duties:

• Composes routine and general type correspondence requiring knowledge of subject matter.
• Answers and screens incoming calls to Center Director’s office and also screens visitors.
• Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments.
• Reviews incoming and outgoing correspondence and distributes same, making notes as to action taken and follow up on commitments and assignments.
• Contacts Directors and Managers to relay information from the administrative office.
• Edits correspondence from various departments written for the Center Director’s signature.
• Develops and maintains a comprehensive filing system. Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office.
• Maintains reports control log; reminds management staff of pending due dates.
• Maintains significant incident report log; reminds responsible staff of pending due dates.
• Prepares special reports by pulling data from the Job Corps Suite of Applications.
• Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events.
• Attends meetings and prepares and distributes minutes of these meetings.
• Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from company and DOL.
• Models, mentors, and monitors career success standards.
• Ensures the safety, health, and security of students, staff, and property.
• Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Helps students become more employable through continuous reinforcement.
• Participates in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
• Performs other duties as assigned within the individual’s scope and capabilities.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

Requirements

Qualifications and Experience: High school diploma or general education degree (GED) required. Associates in Business Degree preferred. One year secretarial experience required. Must be proficient in MS applications including Word, Excel, and PPT. One year experience with a valid state driver’s license required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and stand and walk; to reach with hands and arms and talk and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must move 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.

We offer equal employment opportunities to all persons without discrimination on the basis of race, color, religion, age, sex (including gender identity and sexual orientation), genetic information, national origin, citizenship status, pregnancy and related medical conditions, physical or mental disability, or past, present, or future service in the Uniformed Services of the U.S., or any other legally protected status.