Events & Trade Shows Coordinator

At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That’s why we’re not just transforming cancer care—we’re changing lives.

We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: “What would I do if this patient were my mom?” That question drives everything we do.

But our mission doesn’t stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare—driven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Job Responsibilities

• Reserve meeting spaces, gather flight information, send out calendar invites, update hotel room accommodation changes, manage event spreadsheets for all on-site lab tours.
• Assist the team with National Trade Shows, National Sales Meetings and Sales Leadership Meetings as needed.
• Support logistics of pre and post events and other corporate events.
• Keep detailed files on all aspects of communication, correspondence, attendee lists, training session, and financial documents relating to each program, including records of contracts and payments.
• Assist as needed with exhibit material orders, including placing orders, monitoring shipment status, and communicating shipment details to the attending team to confirm materials arrive as scheduled.
• Manage deadlines and multi-task while consistently maintaining attention to detail and providing timely and accurate reporting to marketing and sales leadership.
• Manage check and ACH payment requests, including new vendor setup submissions, while following all required internal procedures.
• Continue expanding knowledge of internal processes across Accounting, T&E, and Supplier Setup, and communicate process updates to the team.
  
  

Required Qualifications

• 1-3 years of meeting planning/Meeting management.
• Possess knowledge of trade show and events processes, operations and vendor relations.
• Bachelor of Science/Arts degree from an accredited university or college in related field.
• Conditions of Employment: Individual must successfully complete pre-employment process, which includes criminal background check, drug screening and reference verification.
• Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use.
  
  

Preferred Qualifications

• Prior experience in healthcare or life sciences preferred.
  
  

Physical Demands

• Employee may be required to lift routine office supplies and use standard office equipment.
  
  

Training

• All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.
  
  

Other

• Travel 2-3 times a year for larger events
• PHX applicants only – must be able to go into the office for events and any other marketing support
  
  

Hybrid Role

• Required to go to the Phoenix locations periodically to help support events.
  
  

Conditions of Employment: Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.