Assistant Office Manager

Overview
Join our dynamic team as an Assistant Office Manager and be the driving force behind a well-organized, efficient, and welcoming office environment! In this vital role, you'll support daily operations, coordinate administrative tasks, and supervise office staff to ensure everything runs smoothly. Your energetic approach will help foster a productive workplace where communication flows seamlessly, vendors are managed effectively, and team members thrive. This paid position offers an exciting opportunity to develop your leadership skills while contributing to a positive office culture.

We look forward to finding a dedicated individual to grow with our clinic!

What We’re Looking For:

We are looking for someone with strong work ethics, attention to detail, and a high level of trustworthiness. The ideal candidate is dependable, professional, and committed to maintaining confidentiality while contributing positively to our team.

• Previous experience in a medical office or administrative role preferred
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Oversee daily office operations, ensuring all administrative functions are executed efficiently and accurately
• Manage scheduling for meetings, appointments, and events, including calendar coordination and room bookings
• Supervise administrative staff, providing training, guidance, and performance feedback to promote team development
• Handle vendor management by coordinating supplies, services, and contracts to maintain optimal office functionality
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software for invoicing and expense tracking
• Support human resources functions such as onboarding new employees, managing payroll processes, and maintaining personnel files
• Organize office files and documents through effective filing systems; ensure compliance with record retention policies
• Assist with event planning for company meetings, employee appreciation events, or community outreach initiatives
• Manage front desk responsibilities including multi-line phone systems, greeting visitors with professional phone etiquette, and directing inquiries appropriatel
• Assist with overseeing front office operations and administrative staff
• Coordinate patient scheduling, registration, and check-in/check-out processes
• Maintain accurate records and ensure compliance with clinic policies and procedures
• Support billing, insurance verification, and basic financial tasks
• Help manage office supplies and maintain an organized work environment
• Address patient inquiries and resolve concerns in a professional manner
• Proficiency with office software and electronic medical records systems
• Ability to work independently and as part of a team
• Proven supervisory experience in an office setting or administrative environment
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Experience with QuickBooks or comparable bookkeeping software is highly desirable
• Demonstrated proficiency in schedule management and calendar coordination
• Knowledge of vendor management practices and contract negotiations
• Background in human resources functions such as payroll processing and employee onboarding preferred
• Familiarity with office management procedures within medical or healthcare settings is a plus
• Excellent communication skills—both verbal and written—along with professional phone etiquette
• Prior clerical or administrative experience in a fast-paced environment is advantageous

Our clinic values caring, compassion, integrity, and respect, and we welcome candidates who are comfortable working in a faith-informed environment.

How to Apply:
Please submit your resume and a brief cover letter outlining your experience and interest in the position.

Pay: $21.84 - $26.31 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $26