What are the responsibilities and job description for the Administrative Assistant position at Carillon Technologies Management Corporation?
The Administrative Assistant will be primarily responsible for supporting daily business operations through coordination, organization, and administrative execution across teams. They will work closely with leadership, engineering, and business staff to ensure efficient workflows, clear communication, and effective scheduling, contributing to the successful execution of company priorities.
The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities, anticipate needs, and operate effectively in a fast-paced, technical environment.
Responsibilities:
- Provide day-to-day administrative support to leadership and cross-functional teams.
- Manage calendars, meetings, and travel, including scheduling, logistics, agendas, and follow-ups.
- Prepare, edit, and distribute documents, reports, presentations, and communications.
- Conduct in-depth web research on technical and business topics, synthesizing findings into clear, executive-ready presentations.
- Format Executive PowerPoint presentations for internal and external use.
- Maintain organized records, filing systems, databases, and documentation.
- Serve as a point of contact for calls, correspondence, and routine inquiries.
- Support office operations, including supplies, vendor coordination, facilities, and equipment.
- Process expense reports, invoices, reimbursements, and other administrative transactions.
- Assist with meeting coordination, including note-taking and distribution of minutes and action items.
- Support HR and office-wide activities such as onboarding, interview coordination, and internal events.
- Compile and track basic data, preparing summaries or reports as needed.
- Provide reception and general office support as required.
Preferred Qualifications:
- Experience supporting executives or teams in a technical, engineering, or fast-paced environment.
- Familiarity with AirTable.
- Experience coordinating complex schedules, travel, and cross-functional activities.
- Experience with administrative systems, reporting tools, or database management.
Minimum Requirements:
- Associate's or Bachelor's degree in Business Administration or a related field (or equivalent experience).
- 3–5 years of administrative or office support experience.
- Strong organizational, time management, and multitasking abilities.
- Excellent written and verbal communication skills.
- Advanced PowerPoint skills.
- High attention to detail and ability to handle sensitive information with discretion.
- Proficiency with general office software, document creation, and basic spreadsheet tools.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Ability to handle data in compliance with U.S. export control laws.
Benefits Include: Health Insurance, Dental Insurance, Vision Insurance, 401k Match, PTO
Salary Range: $64,00-$83,000
Please note: This job requires authorization to work for any employer in the United States without sponsorship and the ability to handle export controlled material.
Carillon Technologies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.