Part-time L&D Coordinator (On-site Madison, WI)

W2 only, no C2C, must be authorized to work in the US (both now and in the future).

Part-time L&D Coordinator (On-site Madison, WI) (Contract) - Hybrid in Madison, Wisconsin. Apply now for this opportunity at Carex!

Carex is partnering with a financial servies industry partner to hire a Temporary Learning & Development Assistant to support a busy HR function during the implementation of a new system. This part-time, onsite role (up to 20 hours per week, with potential flexibility for remote work over time) is expected to run through the end of August, with an immediate start preferred. This position is highly administrative and requires a detail-oriented, tech-savvy individual who can manage multiple systems and priorities.

Summary

This role provides essential administrative support to the Learning & Development team, ensuring smooth coordination of training logistics, communication, and reporting. The position plays a key role in maintaining organized processes, supporting employee learning initiatives, and assisting with broader HR operational tasks as needed.

What You'll Do

• Coordinate logistics for training sessions, including scheduling, room reservations, and facilitator alignment
• Manage and triage the Learning inbox, routing inquiries and responding to basic requests
• Track training enrollment, manage waitlists, and communicate updates to stakeholders
• Generate and distribute learning reports from the learning management system
• Coordinate meals and supplies for onboarding and training sessions, ensuring accuracy and timeliness
• Maintain training spaces, including inventory of snacks and materials
• Process Educational Assistance Program requests in alignment with policies and reporting
• Maintain and update SharePoint pages to ensure accurate and accessible learning resources
• Support onboarding and preboarding activities, including communication and compliance tracking
• Assist with employee referral program processes and payroll workflows
• Provide support for badge operations, including PIN requests and employee photo updates
• Coordinate departmental supply ordering and distribution
• Update internal resource pages to ensure information accuracy
• Contribute to special projects and cross-functional initiatives as assigned
  
  
  

What You'll Bring

• Strong administrative experience, preferably within HR or a related function
• High level of comfort with technology and ability to navigate multiple platforms and systems
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and adapt to changing needs
• Strong communication skills, both written and verbal
• Experience supporting learning or training functions is a plus but not required
• Proactive approach with the ability to work both independently and collaboratively
  
  
  

Carex Consulting Group is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, or Veteran status.