Digital Integration & Training Registrar, USAFA

ABOUT THE ORGANIZATION Yorktown Systems Group, Inc., and its wholly-owned subsidiaries, are a committed team of dedicated former military and civilian professionals who believe in providing ethical and quality services to Government customers. Our leadership team is composed primarily of Veterans who are now serving in a corporate environment rather than in uniform. Our customer's missions become our own and we are committed to working as a team to achieve success. Because of the depth and experiences of our corporate leadership, we can assure all our customers that "we will do what we say we can do" and will focus on our customer's missions rather than corporate goals. Our business model is based on a personal commitment from our leaders to maintain contact with our customers to continually and consistently gauge our performance. Yorktown Systems Group was founded on the idea that providing quality and ethical services with a laser focus on our customer's goals is an effective long-term business model. Our mission, therefore, is to help our customers meet their requirements and goals. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. The Unconventional, LLC is a wholly-owned subsidiary of Yorktown Systems Group, Inc.

Job Title

Digital Integration & Training Registrar, USAFA

Location

Colorado Springs, CO - Colorado Springs, CO 80903 US (Primary)
Remote, Virtual, US - AL US

Job Description

Summary:
Yorktown Systems Group, Inc. (YSG) / The Unconventional (TU) is seeking a highly qualified Digital Integration & Training Registrar to provide comprehensive Warfighter Training Support Services at the United States Air Force Academy (USAFA). The purpose of this position is to support Department of Defense training, enterprise application, learner-records, and data-management requirements, as well as support the planning, development, execution, management, and evaluation of military training for approximately 4,200 cadets annually during both the academic year and summer training programs. This position will assist the USAFA in delivering a coherent, progressive, and operationally relevant 47-month cumulative military training continuum aligned with Department of the Air Force (DAF) readiness objectives, Joint Force expectations, and USAFA cadet development outcomes.  

The Registrar will administer and improve TUTOR/Moodle and related enterprise systems by managing learner enrollment, course records, schedules, attendance, learner dashboards. The position will coordinate with Government stakeholders, training managers, instructors, instructional systems designers, evaluators, and TU technical personnel to maintain accurate records, and provide recommendations on improving program visibility in support effective training delivery and evaluations.

Work may be performed on-site, remotely, or through a hybrid arrangement based on mission, access, and Government requirements.

Specific duties may include, but are not limited to: 

• Support an enterprise Learning Management Systems by accounts creation, designating roles and permissions and support troubleshooting efforts with help desk
• Perform registrar functions for assigned training programs, including learner enrollment, registration, course assignments, schedule changes, withdrawals, transfers, and completions.
• Maintain accurate learner profiles, rosters, attendance records, grades, assessments, certificates, and official training records.
• Coordinate and collaborate with Program Manager on course schedules, instructor assignments, learner groupings, prerequisites, enrollment capacity, and training calendars.
• Review registration and training records for accuracy, completeness, duplication, eligibility, and compliance with program requirements.
• Process and document approved changes to learner status, training plans, course assignments, and completion records.
• Respond to learner, instructor, program-manager, and Government inquiries concerning enrollment, schedules, records, completion status, and system access.
• Collaborate with PM to ensure enterprise application workflows support structured and longitudinal capture of training, assessment, attendance, completion, and performance data.
• Support the collection and synchronize data from supported organizations, training teams, instructors, evaluators, and authorized source systems.
• Reconcile discrepancies among LMS records, schedules, attendance reports, assessment results, and source documentation.
• Maintain databases and support data-governance, quality-control, access-control, privacy, records-management, and audit-readiness requirements.
• Develop rosters, completion reports, dashboards, presentations, data exports, and other decision-support products.
• Track enrollment, participation, attendance, utilization, completion, and other program-performance measures.
• Coordinate with instructional systems design, evaluation, training, and technical teams to align curriculum, assessments, course catalogs, data fields, dashboards, and reporting requirements.
• Draft and revise reports, standard operating procedures, registrar processes, user guides, and senior-leader briefings.
• Provide user assistance and coordinate advanced system or data issues with TU technical reach-back personnel.
• Perform other related duties as assigned in support of contract and mission requirements.

Job Requirements

Required Qualifications:

• Five or more years of relevant experience in registrar operations, LMS administration, enterprise application support, training management, student services, or records administration.
• Experience managing learner enrollment, registration, schedules, rosters, attendance, grades, completions, or official training records.
• Experience administering or supporting Moodle or another LMS, including accounts, permissions, course configuration, reporting, exports, usability, and troubleshooting.
• Experience collecting, validating, maintaining, reconciling, and reporting data from multiple systems or organizations.
• Proficiency with Microsoft Excel, Word, PowerPoint, Teams, Outlook, and SharePoint.
• Ability to develop reports, dashboards, rosters, briefings, and executive-level decision-support products.
• Strong written communication, customer service, organizational, analytical, and problem-solving skills.
• Ability to protect sensitive learner and personnel information and maintain accurate, auditable records.
• Ability to work independently and collaborate effectively with Government, military, instructional, administrative, and technical personnel. 

Desired Qualifications:

• Experience serving in a registrar, student-services, academic-coordination, training-management, or records-administration role.
• Experience with Microsoft 365 and collaboration tools
• LMS administration, instructional technology, registrar, records-management, or information technology certification.
• Experience supporting professional military education, or other Department of Defense training organizations.
• Familiarity with DoD cybersecurity, information assurance, privacy, records-management, and audit requirements.

Clearance: Must be able to obtain a SECRET security clearance. 

Location: Colorado Springs, CO / Remote

Travel: Some travel will be required

Security Clearance

Travel

Some travel may be required

Job Type

Full-Time

Exemption Type

Exempt

Category

Contractors

EEO STATEMENT Yorktown Systems Group, Inc., and its wholly-owned subsidiaries, are an Equal Opportunity Employer. No employee or applicant for employment is denied equal opportunity because of race, color, sex, national origin, religion, age, disability, marital status, pregnancy, sexual orientation, gender identity, genetic information, any other non-merit-based factor, or other characteristics protected by law. As part of the company's equal employment opportunity policy, Yorktown Systems Group, Inc., and its subsidiaries, will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities. The Unconventional, LLC. is a wholly-owned subsidiary of Yorktown Systems Group, Inc.