What are the responsibilities and job description for the Accounting Specialist position at Careers Integrated Resources Inc?
Job Title: Accounting Specialist
Job Location: Chapel Hill, NC 27514
Job Duration: 11 Months( Possibility of extension)
Job Summary:
Job Location: Chapel Hill, NC 27514
Job Duration: 11 Months( Possibility of extension)
Job Summary:
- The Accounting Specialist is a part of the client and will function as a hybrid position which will include a hybrid schedule for on campus work and remote work.
- This schedule is subject to change depending on business needs.
- The Accounting Specialist position serves the Client, Fraternity and Sorority Life (FSL) and Client.
- This position serves as a resource for the Union Business Services Hub.
- This position provides vital support to Union and FSL staff and student organizations.
- The Accounting Specialist serves as the customer service contact, processor for daily financial transactions and support of financial system inquiries to the departments and areas serviced.
- Responsibilities include daily accounting activities such as accounts payable, travel, purchasing, facilitation and management of day-to-day transactions, including ensuring transactions are recorded properly and efficiently.
- This position is responsible to the client for accurate and up-to-date maintenance of records and transactions made.
- The position communicates within the Union, the Student Organizations, Student Affairs, University departments and external vendors.
- Experience with Microsoft Excel and Word.
- Demonstrated ability to maintain records with great accuracy and detail.
- Demonstrated ability to establish and maintain effective working relationships.
- Strong organizational, multi-tasking and time management skills and excellent written and oral communication skills and Demonstrated ability to follow guidelines, regulations, and policies and the ability to interpret and explain routine policies and procedures in a clear and consistent manner to customers.
- Higher Education experience, including familiarity with Higher Education finance policies and procedures.
- Experience with PeopleSoft or other Enterprise Resource Planning systems in a higher education setting.
- Experience with Outlook, PowerPoint, and advanced Excel functions.
- Demonstrated ability to exercise judgement and discretion in problem solving.
- Demonstrated ability to independently explain financial concepts and communicate effectively, efficiently, and diplomatically, both orally and in writing with staff and external partners.
- Demonstrated knowledge and application of GAAP, GASB and internal controls.
- Experience collaborating and sharing financial information with multiple stakeholders, including students.
- Thorough knowledge of a government accounting methods, procedures, and accounting practices.
- May require basic knowledge of the principles of a specialized accounting field or program.
- Knowledge of a broad range of technology, financial systems, and software packages.
- Ability to develop formulas for complex spreadsheets.
- Ability to set up automated procedures and resolve operational issues of software/hardware.
- Ability to monitor and manage financial accounts for completeness, accuracy, and compliance with accounting standards and regulations and/or program laws and regulations.
- Ability to manage reporting of complex financial area or program(s), including preparation and analysis of financial statements and reports.
- Ability to supervise various financial functions of considerable complexity.
- Ability to resolve programmatic and financial problems of considerable complexity requiring research, analysis, and implementation of change.
- Ability to develop and implement procedure changes.
- Ability to justify and defend financial information.
- Ability to relay program information and explain processes to customers.
- Ability to respond to customer needs within established parameters.
- Ability to train, assign, supervise and review the work of others.
- Ability to perform/supervise several administrative functions or supervise various financial functions of considerable complexity.
- Responsible for maintaining compliance with General Accepted Accounting Principles (GAAP) and internal control standards for financial submissions to the Union Business Services Hub.
- Thorough understanding of University and Student Affairs governance, policies & procedures, forms, documents, and regulations.
- Responsible for maintaining a working knowledge and expertise of University Accounting systems including all University Accounting and Finance tools.
- Maintain financial records for the Union, FSL and student organizations.
- Resolve standard issues independently and communicate non-standard concerns to supervisor.
- Familiarity and use of multiple data systems, using various University financial systems – PeopleSoft, GradStar, InfoPorte, and Microsoft Excel, Word, PowerPoint, among others.
- Serve as the primary processor for Procurement cards in the Union Business Services Hub; responsible for processing P-card transactions in a timely manner, uploading items received in the P-card system, and reconciling monthly transactions according to University’s cycle-end close.
- Communicate P-card transaction and submission concerns to the Business Hub Team leadership members.
- Timely process all transactions, including vendor setups, vouchers, and departmental deposits in the University Finance System.
- Ensure transactions are recorded accurately, and all expenditures are in compliance with university policies, procedures and guidelines.
- Gather, organize, and analyze financial transactions and other data, including maintaining documentation and filing of all items processed.
- Ensure that all travel requests are processed in a timely manner.
- Serve as the primary processor for all Travel related documents, including reviewing and processing Pre- and Post-Travel requests in University’s travel system.