What are the responsibilities and job description for the Administrative Assistant - Healthcare Event position at CareerNation?
Administrative Assistant – Healthcare Event
CareerNation is seeking organized and personable Administrative Assistants to support an upcoming on-site healthcare event.
This is a hands-on event support position responsible for participant intake, check-in/check-out, event flow, supplies, and communication with event leadership.
This short-term assignment can be converted into an ongoing travel contract with company-provided travel, hotel, and stipends!
Montgomery, AL
9/23/26 9/24/26, 7 AM–6 PM
Embassy Suites Montgomery, 300 Tallapoosa St, Montgomery, AL 36104
Responsibilities
- Greet and check in participants
- Complete participant intake and verify required information
- Assist with participant check-out
- Direct participants between stations and help maintain efficient event flow
- Assist clinical staff with non-clinical administrative needs
- Help prepare the site before the event begins
- Assist with breakdown and cleanup at the end of the event
- Organize, monitor, and track event supplies and inventory
- Identify supply shortages or operational issues
- Communicate questions, delays, staffing concerns, or other issues to the off-site lead/manager as needed
- Maintain an organized and professional event environment
Requirements
- Previous administrative, medical-office, healthcare, event, or customer-service experience preferred
- Strong organizational skills and attention to detail
- Comfortable interacting with a high volume of participants
- Ability to work independently while following instructions from an off-site manager
- Reliable and punctual
- Professional communication skills
- Ability to remain on-site for the full scheduled event