Advertising Administrator

At Holiday Inn Club Vacations, we believe in strengthening families. And we look for people who exhibit the courage, caring and creativity to help us become the most loved brand in family travel. We’re committed to growing our people, memberships, resorts and guest love. That’s why we need individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust and respect in those around you? Do you encourage success and build relationships? If so, we’re looking for you.

 

The Advertising Administrator provides essential administrative and coordination support for resort marketing and advertising efforts. This role works closely with Resort Operations, internal stakeholders, and external vendors to support the execution of advertising campaigns and resort-related marketing initiatives. The ideal candidate is highly organized, detail-oriented, and comfortable supporting cross-functional teams in a fast-paced environment.

 

• Marketing Project Coordination: Support the development and execution of advertising briefs and plans; help track project timelines, deliverables and follow-ups across teams; coordinate schedules and maintain planning documentation for upcoming campaigns and seasonal promotions.
• Vendor & Stakeholder Communication: Serve as a liaison between Resort Operations, eternal production vendors and internal marketing teams; facilitate the intake process for marketing requests and help prepare strategies; provide regular updates, track quotes and confirm installation timelines to meet project goals.
• Reporting & Documentation: Monitor the status of advertising initiatives and assist in compiling performance data; maintain campaign tracking sheets and contribute to periodic reports; help identify areas for improvement through routine administrative review.
• Research & Industry Support: Assist in gathering market and competitive research to support campaign development; stay informed on advertising trends relevant to the resort and hospitality space.

This job description in no way states or implies that these are the only duties to be performed by the employee in this position.  It is not intended to give all details or a step-by-step account of the way each procedure or task is performed.  The incumbent is expected to perform other duties necessary for the effective operation of the department.

 

•  Bachelor's degree in marketing, business, communications, or a related field preferred.
•  1-2 years of experience in marketing coordination or admin support, ideally in hospitality or vacation ownership.
•  Excellent organizational and multitasking abilities.
•  Strong communication and interpersonal skills.
•  Proficient in Microsoft Office and familiarity with project management tools is a plus.
• Comfortable working across departments and coordinating with external vendors.

While performing the duties of this job the employee may be required to sit or stand for extended periods of time.  Will be required to bend, twist, reach, push, pull, and operate office machinery.  Must be able to lift up to thirty pounds.  Specific work assignments may change without notice.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

 

The majority of work will be performed in a climate-controlled environment but may be exposed to inclement weather and varying degrees of temperature on occasion.

 

Schedules will vary depending on business needs, and may entail working nights, weekends and holidays. Must be flexible to work outside of departmental operating hours.