What are the responsibilities and job description for the Admin Assitant position at Career Match Solutions?
Temporary Personal Property Administrative Support Assistant
Position Summary
The Temporary Personal Property Administrative Support Assistant provides administrative and operational support to the Personal Property team. This role is responsible for assisting with document management, mail processing, records organization, and clerical support functions to help maintain efficient departmental operations. The position plays a key role in reducing workflow backlogs, ensuring accurate recordkeeping, and supporting timely processing of incoming and outgoing correspondence.
Essential Duties And Responsibilities
Position Summary
The Temporary Personal Property Administrative Support Assistant provides administrative and operational support to the Personal Property team. This role is responsible for assisting with document management, mail processing, records organization, and clerical support functions to help maintain efficient departmental operations. The position plays a key role in reducing workflow backlogs, ensuring accurate recordkeeping, and supporting timely processing of incoming and outgoing correspondence.
Essential Duties And Responsibilities
- Process and manage digital return mail in a timely and accurate manner.
- Re-index and organize documents within the OnBase document management system.
- Assist with physical filing and records maintenance to ensure proper document retention and accessibility.
- Support monthly mail merge preparation and related administrative tasks.
- Maintain accurate data entry and document tracking procedures.
- Assist the Personal Property team with clerical and operational support as needed.
- Help identify and resolve workflow bottlenecks to improve department efficiency.
- Ensure confidentiality and proper handling of sensitive records and information.
- Perform additional administrative duties assigned by management.
- High school diploma or equivalent required.
- Previous administrative or clerical experience preferred.
- Experience with document management systems such as OnBase is preferred.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office applications including Word, Excel, and Outlook.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively within a team environment.
- Temporary position
- Part-time or full-time hours based on departmental needs
- Ability to sit for extended periods while performing computer-based tasks.
- Ability to lift and move files or office materials as needed.