Legal Secretary

Career Legal are proud to be the sole recruitment partner acting on behalf of a prestigious International Law Firm in their search for exceptional talent. This is an exciting opportunity to join a highly regarded global firm offering long-term career development and exposure to high-profile work.

Key Highlights:

• Permanent Position
• Hybrid working
• Comprehensive Benefits Package and generous PTO
• Salary negotiable based on experience and industry knowledge $80,000 - $100,000
• Exciting opportunity to join a brand new office
• Anticipated starting date: 1st July 2026

Who we are

We are an international law firm with a focus on private capital at the intersection of personal, family and business. Our ability to understand people makes us who we are. We work together to build deep and trusted relationships that deliver meaningful value to our clients. We do this with empathy, attention, and clarity. No jargon, no attitude. We know what matters.

Responsible people make a responsible business

We recognise that our long-term success as a responsible business depends on the health and resilience of our people, our clients, our communities, and our natural environment. We are working hard to ensure that we make a positive contribution for all our stakeholders.

As part of this, we are committed to developing an increasingly diverse, inclusive, and supportive workplace environment where everyone can bring their whole selves to work, feel valued, feel that they belong and can fulfil their potential.

What we value

Our values represent who we are as a Firm. They are designed to guide the way we think, behave, speak, collaborate, and do business. Please see our four core values below.

Legal Secretary

The legal secretary is responsible for provide high-level administrative and legal support to attorneys and visiting colleagues across a range of practice areas. This is an exciting opportunity to become part of an international law firm and support attorneys within a fast-paced, collaborative and professional environment.

Roles and Responsibilities

Attorney & Practice Support

• Provide proactive administrative and legal support to attorneys and legal teams;
• Manage complex calendars, scheduling meetings, conference calls and appointments across multiple time zones;
• Coordinate domestic and international travel arrangements, including itineraries, accommodation and expense processing;
• Prepare, format, proofread and amend legal documents, correspondence, presentations and reports;
• Assist with document production, filings and execution processes;
• Open new matters and assist with client onboarding procedures;
• Organize and maintain electronic and hard copy filing systems in accordance with firm procedures;
• Liaise with clients, external counsel, vendors and internal departments in a professional and confidential manner.

Document & Transaction Support

• Prepare engagement letters, legal documents and closing materials;
• Assist with document management and version control;
• Coordinate signature processes and manage execution copies;
• Support preparation of presentations, pitches and business development materials;
• Assist with printing, scanning, bundling and document distribution as required.

Team & Office Support

• Support visiting attorneys and colleagues from international offices;
• Coordinate meetings, conference room bookings and catering arrangements for client and internal meetings;
• Receiving and sorting incoming mail where required;
• Assist with wider office administration tasks where required;
• Build strong working relationships across legal and business support teams;
• Contribute positively to the collaborative culture of the office.

Skills and Experience

• Previous experience working as a Legal Secretary, Legal Assistant or Executive Assistant within a law firm or professional services environment;
• Experience supporting attorneys within corporate, finance, litigation or similar legal practice areas preferred;
• Strong working knowledge of Microsoft Office Suite, including Word, Outlook, Excel and PowerPoint;
• Experience with legal billing and document management systems desirable;

Person Specification

• Excellent written and verbal communication skills, with the ability to present complex information in a clear and concise manner;
• Proven ability to build and maintain effective working relationships with a wide range of stakeholders;
• Demonstrates flexibility and adaptability in a fast-paced and changing environment;
• Excellent organisational skills with the ability to effectively manage multiple priorities to tight deadlines;
• Strong attention to detail and proofreading capability;
• Professional, proactive and client-service orientated approach;
• Demonstrates reliability and discretion, with the ability to handle confidential and sensitive information appropriately.