What are the responsibilities and job description for the Senior Executive Assistant position at Career Group Companies?
TITLE: Senior Executive Assistant – CEO’s Office
LOCATION: Plantation, FL (5 days in office)
About the Role
Our client, a leading high-growth company, is seeking an exceptional Senior Executive Assistant to support the Office of the CEO. This is a fully on-site, high-intensity role requiring an A corporate-caliber EA who thrives in a fast-paced, demanding environment and maintains a 24/7 mindset. The position formally reports to the Chief of Staff and partners closely with the broader C-suite.
Key Responsibilities
- Provide complex, high-volume calendaring and schedule management across multiple time zones
- Manage domestic and international travel, including frequent last-minute changes
- Serve as primary liaison between executive leadership and internal/external stakeholders
- Lead and coordinate communications, meeting preparation, agendas, and follow-ups
- Support strategic projects and high-impact initiatives with the Chief of Staff
- Oversee expense reporting, travel logistics, and administrative processes
- Partner with a team of EAs to drive consistency, best practices, and operational cohesion
- Plan onsite and virtual events; assist with culture and engagement initiatives
- Collaborate on presentations, materials, and executive communications
- Handle highly confidential information with discretion and professionalism
- Partner with Talent Acquisition on onsite interviews and day-one onboarding logistics
- Maintain readiness for after-hours needs, including evenings and weekends
Requirements & Qualifications
- 7 years supporting VPs and C-suite executives within a corporate environment
- Experience from large, complex organizations; strong preference for candidates transitioning into a CEO’s office
- Must live within close commuting distance or be willing to relocate
- Polished, professional, and executive-ready presence
- Mastery of Outlook, Zoom, Slack, and Microsoft Office Suite; Excel pivot tables a plus
- Highly tech-savvy; comfortable with AI tools such as ChatGPT
- Experience with travel/expense tools (Concur, Navan a plus)
- Exceptional organizational skills, critical thinking, and attention to detail
- Ability to manage ambiguity, shifting priorities, and high-pressure environments
- Strong interpersonal and communication skills, with ability to liaise at all levels
- Must be comfortable in a fast-paced,-friendly culture
- Not suitable for candidates coming primarily from HNWI, celebrity, or family office backgrounds
Salary : $125,000 - $150,000