Accounts Payable Clerk

Our client is seeking an Accounts Payable Coordinator to support daily administrative and accounting functions, including managing shared inboxes, entering and researching invoices, scanning documents, and providing excellent customer service to internal teams and external vendors.

Responsibilities

• Support the accounting team by helping ensure daily workflows, approvals, and documentation follow established policies and stay on track with department goals.
• Review vendor statements regularly, verify balances, and resolve any discrepancies to keep records accurate.
• Enter invoices into the accounting system, route them for approval, and maintain timely posting habits.
• Monitor a shared finance inbox with high activity, respond to common questions, and direct messages to the correct team members.
• Communicate with vendors regarding unpaid invoices, help research issues, and assist with payment allocation when needed.
• Identify problems early, recommend solutions, and escalate urgent issues to leadership as appropriate.
• Pitch in with additional accounting or administrative projects as assigned.

Qualifications

• At least one year of administrative experience is helpful; exposure to accounting or finance is a plus.
• General understanding of basic accounting practices and comfort handling numerical data.
• Strong attention to detail, reliability, and ability to manage multiple tasks at once.
• Experience with Excel required; familiarity with NetSuite or similar systems is beneficial.
• Professional verbal and written communication skills, including clear phone and email etiquette.
• Able to build rapport with internal partners and external contacts.
• Works well independently and follows through on deadlines with a sense of urgency.
• Comfortable working in a fast-paced environment while maintaining a customer-focused mindset.