What are the responsibilities and job description for the Office Manager - Office of Academic Affairs position at Career Center at Portland State University?
Position Announcement
Position Details
Proposed Start Date 02/02/2026 Classification Title Administrative Support Rank N - No Rank Working Title Office Manager - Office of Academic Affairs Department 200101 - OAA Provosts Office Admin Position Number D93212 Representation UU - Unclassified Unrepresented Renewable Renewable End date, if applicable Position FTE 1.0 Tenure Status N - not applicable
Position Summary
Brief Description of PSU/School/Dept
Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.
More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.
Position Summary
The Office of Academic Affairs (OAA) is the central academic administrative office with responsibility for the institutional academic mission, programming and policy implementation, support programs for academic personnel and students (including registration and advising), and academic fiscal management. The Office is guided by the Provost and Vice President for Academic Affairs, who serves as Chief Academic Officer of the University. Working with faculty, deans, vice provosts, and other administrators, the Provost collaborates with the campus and external communities to achieve the University’s academic mission and vision. Academic Affairs is the administrative home for all academic units.
Reporting to the Vice Provost for Academic Budget and Planning, the Office Manager is responsible for comprehensive oversight and successful operations of the OAA Provost’s Office.
Duties And Responsibilities Will Include
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours Usually Monday to Friday, 8am to 5pm, and occasional evenings or weekends. Total Compensation Range & Benefits Statement
Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.
The starting annual salary range for this position will be between $55,020 and $68,778, but may be negotiated above this range, dependent upon the factors above, the budget of the hiring department, and approval from HR.
An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools.
Please visit our total compensation calculator to see the full value of our benefits package.
Application Instructions
Additional Information Additional Application Instructions (deadlines, etc.)
Please list the names, telephone numbers and email addresses for three professional references.
Does this position require the employee to drive a motor vehicle? No Background Check Required Yes Position End Date (if applicable) If you have questions
Please email the Office of Academic Affairs at oaarecep@pdx.edu
Search Details
Posting Close Date Projected Close Date for Posting Open Until Finalists Identified Application screening begins 01/12/2026 Quick Link https://jobs.hrc.pdx.edu/postings/48791
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Details
Proposed Start Date 02/02/2026 Classification Title Administrative Support Rank N - No Rank Working Title Office Manager - Office of Academic Affairs Department 200101 - OAA Provosts Office Admin Position Number D93212 Representation UU - Unclassified Unrepresented Renewable Renewable End date, if applicable Position FTE 1.0 Tenure Status N - not applicable
Position Summary
Brief Description of PSU/School/Dept
Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.
More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.
Position Summary
The Office of Academic Affairs (OAA) is the central academic administrative office with responsibility for the institutional academic mission, programming and policy implementation, support programs for academic personnel and students (including registration and advising), and academic fiscal management. The Office is guided by the Provost and Vice President for Academic Affairs, who serves as Chief Academic Officer of the University. Working with faculty, deans, vice provosts, and other administrators, the Provost collaborates with the campus and external communities to achieve the University’s academic mission and vision. Academic Affairs is the administrative home for all academic units.
Reporting to the Vice Provost for Academic Budget and Planning, the Office Manager is responsible for comprehensive oversight and successful operations of the OAA Provost’s Office.
Duties And Responsibilities Will Include
- Financial, human resources and travel administration.
- Office operations management.
- Event coordination and support.
- Bachelor’s Degree and three years of related experience or eight years of related experience without a degree.
- Proficiency in using Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets, Gmail, Calendar) for correspondence, data management, scheduling, and general office operations
- Demonstrated ability to handle confidential information with discretion and integrity
- Outstanding organization and coordination skills
- Experience with PSU’s policies, procedures and systems
- Website development or editing experience
- Create an environment that acknowledges, encourages, and celebrates differences.
- Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
- Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
- Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours Usually Monday to Friday, 8am to 5pm, and occasional evenings or weekends. Total Compensation Range & Benefits Statement
Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.
The starting annual salary range for this position will be between $55,020 and $68,778, but may be negotiated above this range, dependent upon the factors above, the budget of the hiring department, and approval from HR.
An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools.
Please visit our total compensation calculator to see the full value of our benefits package.
Application Instructions
Additional Information Additional Application Instructions (deadlines, etc.)
Please list the names, telephone numbers and email addresses for three professional references.
Does this position require the employee to drive a motor vehicle? No Background Check Required Yes Position End Date (if applicable) If you have questions
Please email the Office of Academic Affairs at oaarecep@pdx.edu
Search Details
Posting Close Date Projected Close Date for Posting Open Until Finalists Identified Application screening begins 01/12/2026 Quick Link https://jobs.hrc.pdx.edu/postings/48791
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you first find out about this position?
- PSU Website
- Indeed.com
- HERCJobs
- Urban League of Portland
- Hispanic Metropolitan Chamber
- Oregon Employment Department
- Social Media
- Person Referral
- Career Builder
- Glass Door
- Other - Please describe in the next Question
- If you selected Other, please describe. (Open Ended Question)
Required Documents
- Resume
- Statement of Interest
- Professional References
Salary : $55,020 - $68,778